THE OPPORTUNITY
Reporting to the Country Director, the Executive Assistant will provide executive administrative support to the Country Director in achieving the Foundation’s Impact strategy. The role partners with co-located teams across functions to provide administrative support.
WAYS YOU CAN CONTRIBUTE
- Maintain relationships with key stakeholders, ensuring effective and smooth coordination on all aspects of their work.
- Participate in and support the completion of core functional projects.
- Manage calendars, including scheduling meetings and regional activities, ensuring schedules are followed and respected.
- Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.
- Plan and organize high-profile events, meetings, and conferences, ensuring attention to detail and effective coordination of all logistical aspects.
- Prepare agendas, take and distribute meeting minutes, and follow up on key action items.
- Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.
- Oversee administrative tasks, including processing expense reports per organizational policies.
- Liaise with public affairs & communications, and colleagues regarding functional communications and handle correspondence distribution.
- Plan, organize, and maintain accurate documentation, including reports and databases.
- Build and sustain relationships with employees, external stakeholders, and the public on behalf of the leaders.
- Support budget preparation, forecasting, and financial management processes.
- Provide backup to other executive administrators as needed.
WHO YOU ARE
- Bachelor's degree in business administration, Finance, Communication, or a related field.
- 8+ years of experience as an Executive Assistant supporting Senior Executives in a global organization.
- Strong organizational skills with the ability to manage multiple priorities and time management as well as work independently on multiple projects.
- Excellent verbal and written communication skills, with a strong ability to draft and edit professional documents.
- Proficiency in French and English
- Strong problem-solving skills, with the ability to anticipate needs and adapt to changing priorities.
- Excellent interpersonal skills, flexible, adaptable with proven ability to work with stakeholders across multiple countries and cultures.
- Proficiency in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
- Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the Foundation’s values.
- Demonstrate a commitment to Mastercard Foundation’s values and vision.
The Mastercard Foundation values the unique skills and experiences each individual brings to the organization and we are committed to creating and maintaining an inclusive and accessible environment for everyone.
Completion of satisfactory business references and background checks are essential conditions of employment.
For more information and to sign up for the Foundation’s newsletter, please visit http://www.mastercardfdn.org/
Follow the Foundation on Twitter at @MastercardFdn
Skills Required
- Bachelor's degree in business administration, Finance, Communication, or a related field
- 8+ years of experience as an Executive Assistant supporting senior executives in a global organization
- Strong organizational and time-management skills with the ability to manage multiple priorities independently
- Excellent verbal and written communication skills, including professional document drafting and editing
- Proficiency in French and English
- Strong problem-solving skills and ability to anticipate needs and adapt to changing priorities
- Excellent interpersonal skills and ability to work with stakeholders across multiple countries and cultures
- Proficiency in Microsoft Office applications, including PowerPoint, Word, Excel, Office 365, and SharePoint
- Professional maturity, cultural sensitivity, and impeccable integrity
- Commitment to the Mastercard Foundation's values and vision
- Satisfactory business references and background checks
What We Do
The Mastercard Foundation is a registered Canadian charity that works with visionary organizations to advance education and financial inclusion, aiming to enable young people in Africa and Indigenous youth in Canada to access dignified and fulfilling work.
