Executive Assistant

Executive Assistant

Location: Zapopan, Jalisco
Work Arrangement: On-site
Schedule: Monday to Friday

About BlackBull Markets

BlackBull Markets is a New Zealand–founded multi-asset broker with clients in more than 80 countries.

We are an international and growing company with teams across different regions around the world. Our focus is on providing high-quality trading technology and an excellent experience for our clients.

We are currently looking for an Executive & Administrative Assistant to join our team in Mexico.

About the Role

We are looking for an organized, proactive, and trustworthy person to support our Mexico office with day-to-day administrative activities.

This is a varied role for someone who enjoys staying organized, following up on different tasks, and helping things run smoothly. As the position involves access to confidential information, discretion and confidentiality are very important.

Main Responsibilities

• General administrative support for the Mexico office.
• Organize meetings, appointments, calendars, and reminders.
• Follow up on pending tasks and administrative matters.
• Organize invoices, receipts, expenses, and other documentation.
• Prepare simple reports and Excel spreadsheets.
• Support communication and coordination with Finance, HR, accountants, suppliers, and other teams.
• Assist with office purchases, suppliers, and general office needs.
• Coordinate flights, hotels, transportation, and reservations when needed.
• Support the organization of meetings, events, and company activities.
• Maintain digital and physical files organized and up to date.
• Provide occasional executive and personal administrative support.
• Assist with other general administrative tasks as needed.

What We're Looking For

• Previous experience in an administrative, assistant, or similar role.
• Intermediate English.
• Good knowledge of Excel and Microsoft Office.
• Good organizational and communication skills.
• Attention to detail.
• Comfortable working with invoices, expenses, and basic administrative information.
• Proactive and willing to learn.
• Responsible and trustworthy.
• Comfortable handling confidential information.
• Ability to manage different tasks and priorities.
• Availability to work on-site in Zapopan, Monday to Friday.

What We Offer

• Monthly salary DOE.
• Full-time position.
• International work environment.
• Opportunity to work with teams across different countries.
• Learning and professional development opportunities.
• Friendly and dynamic work environment.