Executive Assistant

Your opportunity

We have an exciting opportunity for an Executive Assistant to join KPMG’s Leadership Support Team in the Geelong office on a full-time basis. Supporting the Geelong Geographic Lead Partner and a portfolio of virtually supported Partners, you will provide reliable, proactive and professional executive support that helps senior leaders stay organised, connected and focused on their priorities.

This is a broad and visible role for an experienced Executive Assistant who enjoys building trusted relationships, coordinating competing priorities and contributing to a positive, professional and well-connected office environment.

What makes this role different: You will combine dedicated support for the GEO Lead Partner with virtual support for other Partners, while playing an active part in the day-to-day connection and professional presentation of KPMG’s Geelong office.

Key responsibilities

• Manage complex diaries, meetings and priorities for the GEO Lead Partner and allocated Partners.
• Resolve scheduling conflicts, monitor deadlines and highlight priority matters.
• Coordinate meetings, agendas, briefing papers, presentations and follow-up actions.
• Manage correspondence, travel, expenses, invoices and other administrative requirements.
• Act as a professional point of contact for clients, visitors and internal stakeholders.
• Prepare, proofread and distribute documents, proposals and meeting materials.
• Support front-of-house coverage, room bookings, catering and visitor arrangements.
• Coordinate local communications, staff engagement activities and office events.
• Support client, business development, industry and community events.
• Build strong relationships and identify practical ways to improve processes and service delivery.

Your experience

You will bring a combination of the following skills and experience:

• Previous experience in an Executive Assistant, Personal Assistant or senior administrative support role, ideally within professional services or a similarly complex environment.
• Strong diary, meeting, travel, email and priority-management capability, with confidence supporting multiple senior stakeholders.
• Excellent organisational skills, attention to detail and the ability to manage competing priorities without losing follow-through.
• Clear, professional written and verbal communication skills.
• Sound judgement, discretion and integrity when handling confidential or sensitive information.
• A proactive, practical and solutions-focused approach, with the confidence to work independently and take ownership of outcomes.
• Confidence working with senior internal and external stakeholders, both in person and virtually.
• Strong capability in Microsoft 365, including Outlook, Word, PowerPoint and Teams.
• Experience with Customer Relationship Management (CRM), travel, expense and business management systems is desirable, but not essential.
• A positive, adaptable and collaborative mindset with a genuine focus on delivering a high standard of service.

Working arrangements

• This is a full-time role based in KPMG’s Geelong office.
• Regular on-site presence is an important requirement because the position supports local office responsibilities, client and visitor interactions, and shared front-of-house coverage.
• The role will provide direct support to the Geelong GEO Lead Partner together with virtual support for allocated Partners in other locations.
• There may be occasions when reasonable additional hours are required to support business needs.

KPMG is a professional services firm with global outreach and deep sector experience. We work with clients across an array of industries to solve complex challenges, steer change and enable growth. 

Our people are what make KPMG the thriving workplace that it is and what sets us apart is that we know great minds think differently. Collaborate with a team of passionate, highly skilled professionals who’ve got your back. You’ll build relationships with unique and diverse colleagues who will provide you with the support you need to be your best and produce meaningful and impactful work in an inclusive, equitable culture.

At KPMG, you’ll take control over how you work. We’re embracing a new way of working in many ways, from offering flexible hours and locations to generous paid parental leave and career breaks. Our people enjoy a variety of exciting perks, including retail discounts, health and wellbeing initiatives, learning and growth opportunities, salary packaging options and more.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact the Talent Attraction Support Team.

At KPMG every career is different, and we look forward to seeing how you grow with us.

KPMG Australia: grow with us!