The Executive Assistant will provide high-level support to Cruise Division senior leadership while ensuring smooth daily operations of the Cruise Division's Main office. This role requires a self-starter who excels at managing schedules, communications, and logistics for executive leadership, with the capability to oversee
administrative functions across the broader team and office environment. This role will also support basic social media and content coordination and assist in administering key deliverables tied to sponsorship agreements, ensuring alignment with both internal stakeholders and external partners.
Essential Responsibilities:
- Oversee day-to-day office operations and vendor relationships (supplies, maintenance, IT coordination, etc.).
- Manage office budgets and expense reporting in coordination with Finance, while also supporting accounting and billing activities.
- Organize team meetings, events, and all-hands communications.
- Ensure the office environment is efficient, professional, and well-equipped.
- Support onboarding and orientation for new staff.
- Coordinate administrative components of sponsorship deals, including managing timelines, tracking deliverables, gathering content/assets, and communicating with partners and internal teams.
- Manage complex calendars, meeting coordination, and travel arrangements (domestic and international).
- Prepare, review, and organize documents for meetings, presentations, and decision-making.
- Handle confidential and time-sensitive information with professionalism and discretion.
- Draft, proofread, and manage executive correspondence and reports.
- Provide for the needs of Cruise executive(s) and proactively manage priorities and follow-ups.
- Serve as a liaison between executive leadership and internal/external stakeholders and shared services.
- Coordinate board and leadership team meetings, including agenda prep, minutes, and logistics.
- Support execution of social media and content strategies developed by the communications team.
- Work with operations and field teams to gather and organize timely content (photos, updates, highlights).
- Upload and schedule approved posts across relevant platforms.
- Collaborate closely with communications and leadership to maintain brand consistency in tone and visuals.
- Track basic engagement metrics and provide insights to the team.
- Other duties as assigned.
• 3+ years of experience as an Executive Assistant supporting C-level or senior executives.
• Experience in office management or administrative operations is a strong asset.
• Basic familiarity with corporate social media use and digital communications workflows.
• Comfortable using tools such as Canva, Hootsuite, or equivalent content management platforms.
• Exceptional organizational and time management skills.
• Proficient in Microsoft Office Suite and calendar management tools (e.g., Outlook, Google Workspace, Zoom, Teams).
• Strong verbal and written communication skills.
• Ability to work independently, manage competing priorities, and handle confidential matters with integrity.
• Flexible, solutions-oriented, and able to thrive in a dynamic environment.
Work environment:
• Required job duties are performed in a professional office environment.
• The noise level in the work environment is occasional.
Salary Range: $70,000-85,000 per year
The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.
Our Company is an Equal Opportunity Employer
$70,000-85,000 per year
Compensation & BenefitsEmployees (and their families) are covered by medical, dental, and vision insurance, as well as basic life and accidental death insurance, short-term disability insurance, long-term disability insurance, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays. The company also offers up to twelve weeks of paid maternity leave, when applicable, 5 days of paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company’s 401k plan, as well as a retirement plan. Some employees may be eligible for discretionary and/or metric-based bonuses depending on their position.Skills Required
- 3+ years of experience as an Executive Assistant supporting C-level or senior executives
- Experience in office management or administrative operations
- Basic familiarity with corporate social media use and digital communications workflows
- Comfort using Canva, Hootsuite, or equivalent content management platforms
- Exceptional organizational and time management skills
- Proficiency in Microsoft Office Suite and calendar management tools, including Outlook, Google Workspace, Zoom, or Teams
- Strong verbal and written communication skills
- Ability to work independently, manage competing priorities, and handle confidential matters with integrity
- Flexibility, a solutions-oriented approach, and ability to thrive in a dynamic environment
What We Do
Founded by Fred R. Smith in 1949 as Bellingham Stevedoring Company, we began our first cargo handling operations in a small corner of Washington State. Driven by a pioneering spirit, our family-owned company saw steady growth over the years, expanding up and down the West Coast to operate a significant market share of the major international terminals in the eastern Pacific. Today, we have become a global enterprise spanning more than 260 locations across five continents. We continue to broaden our reach by developing new locations and upgrading existing facilities, providing some of the most technologically advanced facilities in the world. We partner to move commerce with efficiency, flexibility, and integrity. With operations across five continents and a vast network of interconnected transportation solutions, we open new opportunities that accelerate the growth and pace of global business. Improving the customer experience is at the heart of everything we do, so we make purposeful investments in people, facilities and technical innovations that deliver the greatest customer value.
