The Role
Provide remote executive and administrative support to company Directors by managing calendars, reminders, asynchronous communications, property deal documentation, spreadsheets, investor records, task-management systems, Google Drive organization, SOPs, and light social media coordination. The role requires proactive workflow ownership, accurate tracking of legal and banking documents, coordination with solicitors, lenders, brokers, and investors, and process improvement across a growing property investment business.
Summary Generated by Built In
This is a remote position.
A property investment firm is seeking an organized, proactive Executive Assistant to support the Directors across key operational and administrative areas. This is a fully remote, independent contractor role starting at 2–5 hours per week, with scope to increase as the business scales.
Working directly with the Directors, you will take ownership of daily workflows, manage calendars, and track critical conveyancing and banking documentation for property deals. You will keep property spreadsheets meticulously updated, organize Google Drive, set up task management systems (e.g. Asana/Trello), and handle light social media updates.
Our ideal candidate is a detail-oriented systems thinker who thrives on managing asynchronous communications, coordinating with lawyers, brokers, and investors, and bringing order to busy schedules.
Key Responsibilities:
Executive Support & Diary Management:
- Coordinate Director schedules, resolve scheduling conflicts, and protect focus time.
- Issue timely reminders for upcoming investor calls, conveyancing deadlines, and networking events.
- Manage asynchronous updates, converting late-evening voice notes and messages into clear daily task priorities.
Property Deal & Conveyancing Administration:
- Organize, track, and chase critical property documents, including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust.
- Maintain clear records of outstanding solicitor and lender queries to keep property completions moving forward smoothly.
- Keep property spreadsheets, entity structures, and deal tracking sheets updated with absolute accuracy.
Operations & Process Improvement:
- Help select, implement, and manage centralized task-tracking tools (e.g., Trello, Asana, or Google Workspace).
- Standardize document naming conventions and maintain organized Google Drive folder structures.
- Identify operational bottlenecks and establish clean Standard Operating Procedures (SOPs).
Investor Relations & Visibility:
- Maintain investor tracking spreadsheets and assist with assembling presentation collateral for masterminds and property investor networks.
- Collect project updates, case studies, and deal milestones from Directors to schedule on social media platforms.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or in an operational support role, ideally within property development, real estate, or investment sectors.
- Strong numerical aptitude and exceptional attention to detail when working with spreadsheets and legal documents.
- Experience with Google Workspace (Drive, Sheets, Docs) and project management software (Trello, Asana, or similar).
- Comfortable and experienced working remotely with minimal supervision and managing flexible or asynchronous working hours.
- Excellent written and verbal communication skills.
- High level of initiative—a problem-solver who naturally creates order out of chaos.
- Fully set up home office.
Desirable Traits:
- Process thinker: Loves building structured, repeatable systems.
- Calm under pressure: Manages multiple deadlines without losing accuracy.
- Proactive gatekeeper: Anticipates issues and keeps processes moving before bottlenecks occur.
- Tech-savvy: Comfortable learning and implementing digital workflow tools.
Benefits
- Flexible, part-time remote contract starting at 2–5 hours per week, with opportunity to scale hours as the role grows.
- Fully remote flexibility working aligned with UK time zones.
- Opportunity to work closely with ambitious property entrepreneurs and shape the operational foundation of a growing portfolio.
Skills Required
- Proven experience as an Executive Assistant, Personal Assistant, or in an operational support role
- Experience in property development, real estate, or investment sectors
- Strong numerical aptitude and exceptional attention to detail with spreadsheets and legal documents
- Experience with Google Workspace, including Drive, Sheets, and Docs
- Experience with project management software such as Trello, Asana, or similar
- Ability to work remotely with minimal supervision and manage flexible or asynchronous working hours
- Excellent written and verbal communication skills
- High initiative and problem-solving ability
- Fully set up home office
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
.jpg)
