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Building the Digital Infrastructure of Tomorrow | Veteran Development & Recruiting
The Role
Supports executive leadership through calendar and travel management, meeting coordination, communications, confidential information handling, project tracking, documentation, event planning, and office operations. The role also prepares presentations and reports, coordinates follow-up actions, liaises with stakeholders, and supports team culture and leadership initiatives.
Summary Generated by Built In
About Overwatch Mission Critical
Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor support for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. Its purpose.
Position Overview
We seek a highly skilled and experienced Executive Assistant to support. The ideal candidate will be a professional who can manage a wide range of responsibilities with efficiency and discretion while maintaining the highest levels of confidentiality and integrity. This crucial role requires a proactive, self-sufficient, and trustworthy individual who is a great cultural fit for our organization. If you have extensive experience in an executive support role and are looking for an opportunity to contribute at the highest levels of an organization, we would like to hear from you.
Key Responsibilities
- Executive Support to Leadership: Provide comprehensive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing detailed itineraries.
- Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism, ensuring the CEO’s priorities are protected and managed effectively.
- Communication & Liaison: Serve as the primary point of contact between the Leadership and internal/external stakeholders. Filter and prioritize incoming communications, including calls, emails, and requests.
- Meeting Coordination & Follow-Up: Organize and prepare meetings with both internal and external stakeholders, including preparing agendas, taking minutes, and ensuring follow-up actions are carried out.
- Project Management: Assist the Leadership with high-priority projects, ensuring deadlines are met, and that information is organized and presented clearly.
- Documentation & Reporting: Prepare presentations, reports, and other documents, ensuring they align with company goals and strategic initiatives.
- Event Planning & Coordination: Help organize events, conferences, and meetings, ensuring all logistics are handled smoothly.
- Office Management & Efficiency: Oversee day-to-day operations for the Leadership office, maintaining a smooth and efficient workflow.
- Culture & Team Engagement: Contribute to fostering a positive and inclusive culture, supporting the Leadership in team-building initiatives and internal communications.
Required Qualifications
Experience: Minimum of 5-7 years in an executive assistant or similar role, ideally supporting Leadership or other C-suite executives.
Skills & Expertise:
- Proven ability to manage multiple priorities with a high level of organization and attention to detail.
- Strong written and verbal communication skills, with the ability to engage effectively with both internal teams and external stakeholders.
- High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
- Ability to work independently and anticipate the Leadership’s needs while proactively solving problems.
- Strong project management skills, with experience tracking and managing multiple tasks simultaneously.
Personal Attributes:
- A high level of trustworthiness and integrity, with a strong commitment to confidentiality.
- Loyal, reliable, and dependable, with a strong work ethic and a sense of accountability.
- A proactive, resourceful, and solutions-oriented mindset.
- A positive, adaptable, and collaborative approach to working with diverse teams and personalities.
- Excellent interpersonal skills and emotional intelligence.
Cultural Fit
- Is passionate about delivering exceptional service to the Leadership and the broader organization.
- Has a positive, can-do attitude and works well in a fast-paced, dynamic environment.
- Understands the importance of maintaining a high level of professionalism and discretion.
- Enjoys working in a collaborative environment and actively contributes to building a supportive team culture.
- Demonstrates flexibility and adaptability in handling evolving priorities.
Know someone who’d be a great fit?
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Benefits
Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available.
OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Skills Required
- 5-7 years of experience in an executive assistant or similar role, ideally supporting leadership or C-suite executives
- Ability to manage multiple priorities with strong organization and attention to detail
- Strong written and verbal communication skills
- High proficiency in Microsoft Office Suite, Google Workspace, and productivity tools
- Ability to work independently, anticipate leadership needs, and solve problems proactively
- Strong project management skills and ability to track multiple tasks
- Trustworthiness, integrity, confidentiality, reliability, and accountability
- Excellent interpersonal skills, emotional intelligence, adaptability, and collaboration
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The Company
What We Do
The fifth industrial revolution is here, and it runs on data centers and the skilled labor who build and sustain them. Behind every AI breakthrough, cloud platform, and digital connection is a data center, and behind every data center are the people who build, commission, and operate them. By bringing blue-collar jobs back to the front lines of innovation, Overwatch(SDVOSB) is proving that the future of technology depends on human expertise as much as it does on machines. Your mission-critical journey starts and scales with us. We deliver end-to-end solutions for the data center lifecycle, design, build, staffing, and sustainment, powered by a workforce you can trust.
