Executive Assistant

We are a private equity firm located in the Clearwater, Florida area that provides financial services to a diversified clientele base. We embrace change and the opportunity it brings and are focused on delivering quality services and products. We have an opportunity available for a talented Executive Assistant to join our team.

This Executive Assistant position offers a unique opportunity for the right candidate as it is both a highly strategic and administrative role in the Office of the CEO. The ideal candidate is a team player, bringing a combination of focus, flexibility and resilience, as well as a willingness to play a 24/7 active role in supporting the CEO. The successful candidate is a highly resourceful individual with strong emotional
intelligence, self-motivation, integrity and commitment to superior service.

• Extensive scheduling and calendar coordination: Tracking of daily scheduling, personal appointments, special events, social functions, and conference calls.

• Organize and arrange for vendors and catering as needed for meetings and events.

• Keep CEO’s calendar accurately updated and key people apprised of changes.

• Book domestic and international travel arrangements and create detailed itineraries.

• Coordinate special projects, special studies and research projects using internet search tools.

• Perform all administrative functions including meeting material preparations, the taking of minutes at meetings and follow up on assigned items.

• Maintain an efficient flow of information between executives.

• Recognize priority, understand complexity of a situation and use sound judgment to make decisions.

• Candidate should have at least 5 to 10 years of Senior EA experience working in a corporate or financial environment. Private Equity and New Business Development experience is preferred. A combination of experience will be considered.

• Bachelor’s degree preferred.

• Ability to work flexible hours with 24/7 coverage.

• High level of organizational skills and resourcefulness with strong internet research skills.

• Strong attention to detail; ability to multi-task in a fast paced environment under pressure; ability to prioritize and meet deadlines.

• High level of interpersonal skills and emotional intelligence with the ability to handle sensitive situations and confidential information with utmost care and professionalism.

• Demonstrator self-starter with the entrepreneurial spirit to get the job done.

• Extensive knowledge of business operations and high-functioning administrative procedures.

• Strong analytical and critical thinking skills, including gathering and summarizing data for reports.

• Ability to edit work for spelling and grammar, and present numerical data effectively.

• Experience defining problems, establishing facts and drawing valid conclusions while using discretion and good judgment.

• Polished, professional demeanor able to work effectively with a wide variety of constituents.

• Advanced knowledge and use of MS Office (Word, Excel, PowerPoint, and Outlook).

We offer a strong benefits package. Compensation will be consistent with your experience and qualifications.

Please email your resume with a cover letter outlining your specific relevant experience, or any other factors to be considered when reviewing your resume. The Austin Colby Company is a private, internal service support company providing Accounting, Human Resources and IT services for a wide variety of business ventures.

Because of the unique nature of our business and the clients whom we serve, discretion and confidentiality is an integral part of thisposition. You will be asked to undergo a background investigation.

Equal Employment Opportunity Employer