Executive Assistant

Job Title: Executive Assistant

Employment Type: Full-Time

Shift: Mon-Fri, day shift
Location: Langhorne, PA or Darby, PA (whichever is closer/more convenient)

Position Purpose

This position provides administrative support for regional senior executives. Duties include meeting coordination, travel coordination, finance (invoices and expenses), and general administrative duties such as phone, filing, timekeeping, and mail. This position also performs administrative work on behalf of the executives, including composing/proofreading a wide variety of correspondence, reports, and materials, and performing duties specific to the executive’s functional area (Board preparation, policy work, event coordination). An incumbent in this position serves in a liaison capacity between the executive and internal and external contacts, and is expected to establish and maintain cooperative working relationships with those contacts.

As a Executive Assistant, you will:

• Maintains complex calendars for executives. Schedules and coordinates meetings for the executives as assigned. Ensures appropriate meeting space is secured and needed AV equipment is set up and ready to use. Distributes meeting agendas and meeting documents in advance of meetings. Sends meeting requests to participants in a timely manner. Monitors RSVPs and keeps Executives apprised of any potential scheduling conflicts which may necessitate rescheduling. Manages all aspects of meetings, including food and beverages as needed.

• Identifies tasks and timelines and manages revisions as appropriate to meet changing needs and requirements.

• Gathers information and data for presentations and projects, consistent with established deadlines.

• Assist executives with calendar management. Using sound and appropriate discretion, sets up, shifts or declines meetings on behalf of the executives. Informs the executives of any unresolved scheduling conflicts and/or any unexpected scheduling changes.

Minimum Qualifications:

• 5+ years of experience as an Executive Assistant, providing support to C-Level executives (preferred)

• Must be proficient in Microsoft Office Suite (required)

Position Highlights and Benefits:

• Comprehensive benefit packages, including medical, dental, vision, mental health, paid time off, 403B, education assistance and voluntary benefits (pet insurance, accident insurance, hospital indemnity and others) available from the first day of employment.  

• Work/Life balance with flexible schedules.  

• Free onsite parking.  

• Our mission and core values are what drive each member of Trinity Health to support each other, communicate openly and respectfully while embracing a culture that nurtures a healing, safe environment for all.   

• Referral Rewards Program

St. Mary Medical Center is a beautiful 53-acre state-of-the-art facility comprised of more than 700 physicians, nearly 3,000 colleagues, and 1,100 volunteers committed to providing quality care delivered with compassion and respect.  St. Mary attracts top doctors, introduces cutting-edge technologies and implements advanced procedures to meet the healthcare needs of the people it serves, including the nearly 630,000 residents of Bucks County.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.