The Role
Provides administrative and executive support to the CEO, COO, GME residency program, and rural health transformation program. Responsibilities include maintaining confidential records and databases, tracking compliance and credentials, preparing reports and correspondence, coordinating meetings and events, managing travel and education arrangements, processing paperwork, ordering supplies, and serving as a liaison among healthcare, grant, and program stakeholders.
Summary Generated by Built In
Description
GENERAL DESCRIPTION
The Executive Assistant is responsible for providing administrative support to the GRMC GME residency program and the Region 5 Rural Health Transformation Program. This position is contingent upon funding.
ESSENTIAL FUNCTIONS
- Maintains confidentiality to sensitive caregiver, patient, and hospital information.
- Supports the needs of customers entering the office or by phone.
- Supports the Chief Executive Officer and Chief Operating Officer with their work-related needs.
- Supports all functions related to Graduate Medical Education (GME) program and Healthy Horizons Hub (HHH).
- Ensures compliance with GME requirements.
- Maintains GME residency databases and records; tracks rotations, evaluations, work hours, licenses, scholarly activities, and credentialing.
- Maintains grant applicant and award database; tracks progress; and provides reports to GRMC COO.
- Serves as a liaison between GME Institution staff and GME GRMC staff.
- Serves as a liaison between grant applicants, HHH board, and COO.
- Schedules and coordinates meetings, including preparing all meeting materials, setting up equipment, ordering food, and taking and preparing minutes.
- Maintains filing system.
- Processes paperwork and mail.
- Enters computer data and prepares reports.
- Makes and/or coordinates travel, housing, and education arrangements for GME staff.
- Orders office supplies and equipment.
- Prepares memos, correspondence, check requests and travel expense reimbursements.
- Coordinated special events for GME staff and HHH leaders.
- Other duties as assigned.
Requirements
EDUCATION & TRAINING REQUIREMENTS
- Associates Degree in Business Administration or related field (preferred).
- Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management preferred; or 2+ years experience reporting directly to mid-level or upper-level management
- Advanced Microsoft Office skills, with an ability to become familiar with hospital-specific programs and software
- Strong organizational and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional
Note: Job description available upon request.**All required documents must be presented at time of hire.**EXTERNAL APPLICANT: Employment is contingent upon successful completion of pre-employment drug and alcohol testing.GRMC is an Equal Opportunity Employer
Skills Required
- Associate degree in Business Administration or a related field
- At least 2 years of experience as an Executive Assistant reporting directly to senior management, or 2 years reporting to mid-level or upper-level management
- Advanced Microsoft Office skills
- Ability to become familiar with hospital-specific programs and software
- Strong organizational and problem-solving skills
- Exceptional multitasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
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The Company
What We Do
Gila Regional Medical Center is a not-for-profit, 25-bed critical access hospital serving Southwest New Mexico. Founded in 1883, it is committed to providing comprehensive healthcare and improving the health and well-being of its community.
