Executive Assistant

The International Institute of Tropical Agriculture seeks suitable Nigeria nationals for the positions below at the Institute’s Headquarters in Ibadan.

Position:        Executive Assistant

Contract:       3-years renewable contract                                            

Location: Ibadan

Closing Date: 9 September 2026

DUTIES 

A.     Operational & Administrative Support

·        Provide comprehensive administrative support to the CFRO in all aspects of executive office operations.

·        Manage calendars, appointments, meetings, travel arrangements, and executive commitments.

·        Prioritize daily activities and ensure the smooth coordination of the CFRO's schedule.

·        Proactively identify urgent matters requiring executive attention and recommend appropriate action.

·        Coordinate meetings, conferences, and events, including logistics and venue arrangements.

·        Prepare meeting agendas, record accurate minutes, and distribute meeting documentation promptly.

·        Support special projects by working independently and collaboratively across teams.

·        Conduct research, analyze information, and prepare reports and presentations for executive decision-making.

B.      Client & Stakeholder Services

·        Serve as the primary point of contact for internal and external stakeholders on behalf of the CFRO.

·        Build and maintain productive professional relationships with staff, partners, and institutional stakeholders.

·        Respond to enquiries with tact, discretion, and excellent customer service.

·        Manage high volumes of calls, emails, and correspondence professionally.

·        Draft letters, memos, executive responses, and other official communications.

·        Recommend appropriate courses of action while maintaining confidentiality and professionalism.

C.      Office Management

·        Develop, maintain, and update databases for efficient information management.

·        Maintain corporate records relating to governance, policies, and institutional procedures.

·        Coordinate the procurement of office materials and equipment.

·        Assist in preparing annual budgets and financial reports.

·        Monitor expenditure and support effective budget management within the Finance Directorate.

·        Perform other job-related duties as assigned by the Supervisor.

QUALIFICATION

Bachelor's Degree (B.Sc. or equivalent) in Business Administration, Public Administration, Management, Humanities, or any related discipline. Minimum of 5 years proven experience providing executive or senior administrative support. Previous experience in a multinational, multicultural, or non-profit organization is highly desirable.

COMPETENCIES:

The ideal candidate must have:

·        Excellent presentation and communication skills (written and verbal).

·        Excellent analytical and problem-solving abilities.

·        High attention to detail, flexibility, and adaptability.

·        Emotional intelligence and cultural sensitivity.

·        Strong teamwork and collaboration skills.

·        High integrity and ability to handle confidential information with discretion.

·        Exceptional organizational, planning, and time management skills.

·        Proficiency in Microsoft Office Suite and web-based applications.

REMUNERATION

We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

METHOD OF APPLICATION

Interested applicants should complete the online application attaching detailed cover letter and curriculum vitae saved with their names in Microsoft word format to IITA website: https://apply.workable.com/iita/#jobs no later than Two Weeks from the date of this publication.

IITA is an equal opportunity employer and is committed to building a diverse workforce, particularly welcoming applications from women. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted