Executive Assistant

What will you work on?
As the Executive Assistant, you will serve as a critical operational force supporting the General Manager and executive team members to ensure daily operations and workflows run efficiently. This role requires managing complex schedules, coordinating executive travel, managing confidential information, and planning high-level meetings and events within a dynamic corporate environment.
How will you create impact?

• Provide comprehensive administrative support to the General Manager and designated executive team members to facilitate the achievement of organizational objectives.

• Manage complex professional calendars, including scheduling meetings, coordinating agendas, filtering emails, and managing incoming communications and company logistics.

• Coordinate end-to-end travel logistics for senior executives, including transportation, accommodation, itineraries, and expense reporting.

• Liaise with internal employees, external partners, and global executive teams to streamline project communication and expedite workflows.

• Organize key team communications and coordinate logistics for both internal corporate meetings and off-site company events.

• Oversee budget tracking, expense reporting, and the continuous improvement of internal administrative filing systems and contact databases.

• Handle highly sensitive, proprietary, and high-level corporate information with strict confidentiality.

What are your skills and experience?

• Proven track record in a senior administrative or executive assistant role, directly supporting executive leadership or upper management.

• Strong organizational and time-management skills with a demonstrated ability to coordinate multiple complex projects and events simultaneously.

• Prior administrative experience working within a multinational or sizable, fast-paced corporate organization.

• Demonstrated experience developing internal administrative processes, digital filing systems, and overseeing budget tracking and expense reporting.

• Strong technical aptitude for rapidly learning and utilizing corporate software, scheduling systems, and communication platforms.

• University degree in Business Administration, Communications, or a related discipline.

#LI-Hybrid #LI-HM1

This job posting is tied to an open vacancy.

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

• Growth and Career Opportunities

• Flexible Work Hours

• Innovation, Collaboration and Fun

• Comprehensive Benefits

• Other fun Perks!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at [email protected] or by phone at 416 364-6002 and we will work with you to meet your accessibility needs.

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We do appreciate all interest; however only those selected for interview will be contacted.