The Role
Provide executive-level administrative support to 1-3 partner consultants: manage calendars, travel and visa coordination, support business development and RFPs, handle documents, timesheets, expenses, and train/cover other EAs.
Summary Generated by Built In
Job Overview:
We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.
Hours:
09:00 – 18:00 with additional hours as needed
Key Responsibilities:
Business Development
- Build relationships with clients and client EAs.
- Proactively support business goals, RFPs, and tender responses.
- Maintain client contact lists and track sales activity.
- Assist with customized mailings and document preparation.
- Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
- Assist with complex project scheduling.
- Coordinate travel, accommodation, and logistics.
- Work with teams to secure business visas and work permits.
- Group client meetings for efficient travel planning.
- Manage documents and project deliverables.
- Act as the central point of contact for Partner administrative needs.
- Prepare monthly timesheets and expense reports.
- Request Purchase Orders (POs) for project teams.
- Provide coverage for absent EAs and during transitions.
- Assist in training and onboarding new EAs.
- Participate in team meetings to improve processes.
Requirements
- 3+ years of experience in a similar role.
- Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
- Bilingual in English and Arabic is required.
- Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
- Experience in professional services or management consultancy is a plus.
- Positive, proactive, and collaborative team player.
- Strong organizational and time-management skills.
- Ability to work independently and manage multiple tasks.
- Excellent communicator and problem solver.
- Detail-oriented with a strong service focus.
- Discreet and able to maintain confidentiality.
Benefits
Skills Required
- 3+ years experience in a similar role
- Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel
- Bilingual in English and Arabic
- Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint
- Experience in professional services or management consultancy
- Strong organizational and time-management skills; ability to work independently
- Excellent communication, problem solving, attention to detail, and discretion/confidentiality
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The Company
What We Do
MENA Alliances is a woman-owned talent and technology services company connecting global businesses with vetted professionals from the Middle East and North Africa. It provides on-demand remote tech teams, recruitment and staffing models, software development, data labeling and annotation, translation and localization, and project-based delivery. Its mission includes expanding opportunities for women and young people while helping clients scale technical capabilities.
