Executive Assistant

Job Description

We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.

Key Responsibilities

Executive & Office Support

• Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations.
• Prepare high-quality reports, presentations, and corporate materials.
• Maintain organized filing systems and support efficient office administration.

Leadership & Stakeholder Coordination

• Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders.
• Support communication and coordination with internal and external partners.
• Serve as a trusted and confidential member of the Leadership Team.

Meeting & Governance Management

• Coordinate leadership meetings, including agendas, materials, minutes, and action tracking.
• Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through.

Travel & Expense Management

• Manage domestic and international travel arrangements, visas, itineraries, and accommodations.
• Process expenses, support budget tracking, and liaise with vendors in compliance with company policies.

Events & Engagement

• Plan and deliver leadership visits, employee events, and engagement activities.
• Organizing all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions
• Coordinate regional and global leadership visits with strong cultural awareness and professionalism.

Confidentiality & Compliance

• Handle sensitive information with discretion and professionalism.
• Ensure compliance with company policies, processes, and administrative standards.

Projects & Continuous Improvement

• Support special projects and operational improvement initiatives.
• Leverage digital tools and collaboration platforms to enhance efficiency and ways of working.

Additional Projects:

Partner with HR on organizational development and design initiatives supporting employee development programs that enhance organizational capability and support long-term career growth.

Requirements

• Minimum 5 years of experience supporting senior executives (Senior Director / Executive level).
• Proven experience in executive administration, office management, and leadership support.
• Strong organizational and prioritization skills, with the ability to manage multiple competing demands.
• Excellent written and verbal communication skills, with strong stakeholder engagement capabilities.
• Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and digital collaboration platforms.
• Demonstrated experience in:
  • Complex calendar and travel management (including visas)
  • Event planning and coordination
  • Expense management and budget tracking
• High level of integrity, discretion, and professionalism.
• Strong attention to detail, problem-solving capability, and ability to anticipate needs.
• Cultural awareness and ability to work across diverse teams and geographies.

Required Skills:

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

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Job Posting End Date:

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