Silent-Aire, a Johnson Controls company, is a global leader in the design, engineering, manufacturing, and deployment of innovative data centre infrastructure solutions. We deliver mission-critical solutions to some of the world's largest technology companies, enabling highly efficient and sustainable data centre operations across global markets.
Position SummaryWe are seeking an experienced, highly professional Executive Assistant to provide dedicated onsite support to the Vice President & General Manager of Silent-Aire EMEA & APAC. This role serves as a trusted partner to the executive leader, ensuring the efficient management of business priorities, executive communications, stakeholder engagement, and operational activities across a multi-regional organization.
The successful candidate will thrive in a fast-paced, international environment and demonstrate exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities while maintaining the highest levels of professionalism and confidentiality.
Key ResponsibilitiesExecutive Support- Manage a complex and dynamic calendar across multiple time zones, ensuring effective prioritization of meetings, travel, and business commitments.
- Coordinate and prepare executive schedules, ensuring alignment with strategic business priorities.
- Manage incoming communications, correspondence, and requests on behalf of the Vice President & General Manager.
- Prepare presentations, reports, briefing materials, agendas, and meeting documentation.
- Track action items and follow up with leadership teams to ensure timely execution and accountability.
- Serve as a key point of contact for senior leaders, customers, partners, and internal stakeholders across EMEA, APAC, and global functions.
- Facilitate communication and collaboration between executive leadership and cross-functional teams.
- Build strong working relationships across the organization and represent the executive office with professionalism and discretion.
- Organize leadership meetings, town halls, business reviews, and executive workshops.
- Coordinate meeting logistics, agendas, presentations, and minutes.
- Support planning and execution of regional leadership events, customer engagements, and strategic business meetings.
- Arrange complex domestic and international travel itineraries.
- Manage travel logistics, accommodations, visas where required, and contingency planning.
- Process expense reports and ensure compliance with company policies.
- Assist with annual planning cycles, leadership reviews, and strategic initiatives.
- Support the preparation of business performance reports and executive dashboards.
- Coordinate confidential projects and administrative activities on behalf of the executive leadership team.
- Maintain accurate records and documentation in accordance with company standards.
- Handle highly confidential business, financial, and personnel information with discretion and integrity.
- Ensure sensitive information is managed appropriately and maintained securely.
- Support governance activities and adherence to organizational policies and procedures.
- Bachelor's degree or equivalent experience preferred.
- Minimum 5 years' experience supporting senior executives, preferably at Director, Vice President, General Manager, or C-suite level.
- Experience supporting leaders within a multinational or matrixed organization.
- Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word.
- Proven experience managing complex calendars, international travel, and executive priorities.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple competing priorities.
- Experience supporting global or regional leaders across multiple geographies.
- Previous experience within engineering, construction, manufacturing, technology, data centre, or infrastructure industries.
- Experience coordinating leadership events, board meetings, or executive-level presentations.
- Executive presence and professionalism
- Excellent judgment and decision-making
- Strong stakeholder management skills
- High attention to detail
- Proactive and solutions-focused mindset
- Ability to work independently with minimal supervision
- Adaptability and resilience in a fast-paced environment
- Exceptional confidentiality and integrity
- Strong planning, prioritization, and execution skills
- Executive time is optimized through proactive calendar and priority management.
- Leadership meetings and communications are executed seamlessly.
- Stakeholders receive responsive, professional support.
- Business priorities, follow-ups, and key deliverables are effectively coordinated.
- The Vice President & General Manager is enabled to focus on strategic leadership and business growth.
Skills Required
- Minimum 5 years' experience supporting senior executives (Director, VP, GM, or C-suite)
- Experience supporting leaders within a multinational or matrixed organization
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams, Word)
- Proven experience managing complex calendars, international travel, and executive priorities
- Exceptional written and verbal communication skills
- Strong organizational skills with ability to manage multiple competing priorities
- Bachelor's degree or equivalent experience
- Experience supporting global or regional leaders across multiple geographies
- Experience coordinating leadership events, board meetings, or executive-level presentations
Johnson Controls Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Johnson Controls and has not been reviewed or approved by Johnson Controls.
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Retirement Support — Retirement support is positioned as a meaningful part of the package through employer 401(k) matching, repeatedly framed as a strong pillar of the overall rewards mix. The matching contribution is described with specific match levels in multiple places, reinforcing perceived value for long-term saving.
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Leave & Time Off Breadth — Time off is presented as comparatively robust, with multiple paid holiday categories, vacation time, and sick time described as generous or “amazing” in places. Paid time off breadth appears to be a consistent contributor to total rewards attractiveness beyond base pay.
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Flexible Benefits — Benefits are described as broad and customizable, spanning standard medical/dental/vision plus optional add-ons like pet insurance, identity protection, and legal support. Tuition reimbursement is repeatedly highlighted as a high-value option supporting professional development.
Johnson Controls Insights
What We Do
At Johnson Controls, we transform the environments where people live, work, learn and play. From optimizing building performance to improving safety and enhancing comfort, we drive the outcomes that matter most. Dedicated to protecting the environment, we deliver our promise in industries such as healthcare, education, data centers and manufacturing. With a global team of 100,000 experts in more than 150 countries and over 130 years of innovation, we are the power behind our customers’ mission. Our leading portfolio of building technology and solutions includes some of the most trusted names in the industry, such as Tyco®, York®, Metasys®, Ruskin®, Titus®, Frick®, Penn®, Sabroe®, Simplex®, Ansul® and Grinnell®.
