Overview:
The Executive Assistant at Auterion will work closely with our CEO and the wider Executive Leadership Team. Your attention to detail, excellent communication skills, and ability to actively anticipate the needs of our leadership team will be essential to our success. Day-to-day, you will manage the calendar of the CEO, organizing events and assisting the Chief of Staff on a daily basis with multiple tasks. You will be responsible for our CEO’s schedule. This will include coordinating meetings & travel, handling confidential information, whilst also acting as the liaison between the CEO, CoS and various stakeholders. Additionally, you will be responsible for ensuring that the day to day operations within the business are performed in due time.
Responsibilities and Duties:
- Proactively manage the complex schedule of the CEO, including scheduling meetings, appointments, travel arrangements, and calls, in order to enable leadership to focus on strategic goals
- Arrange domestic and international travel itineraries, including flights, accommodations, transportation, visas and meetings
- Organize and coordinate meetings, including agenda preparation and meeting materials
- Provide administrative support, such as expense management, reports, invoices etc.
- Collaborate cross-functionally with teams to ensure smooth project delivery and alignment with executive priorities, as well as team events
- Work on high-impact tasks that require strong attention to detail, research, and problem-solving skills.
- Handle sensitive company information with the highest level of integrity and confidentiality
- Identify opportunities to improve processes and operations that can help executives manage their time more effectively and the business run more smoothly.
- Work autonomously across multiple time zones, managing multiple tasks
Qualifications and Skills:
- 3+ years of experience in supporting a senior executive team
- Excellent written and verbal communication skills
- Proven experience working for a fast-paced start-up/scale-up, ideally in tech
- Previous experience with complex calendar management, including scheduling meetings, appointments, and events across different time zones
- Willingness to go the extra mile and be flexible with working hours when necessary
- You are adaptable, with the ability to manage multiple tasks in a fast-changing environment
- Ability to anticipate the needs of executives and work autonomously
- Proficiency in modern tech tools (e.g., Google Workspace, Slack, etc.)
- Fluent in English & German
- CH / EU Citizenship is required
- Willingness to travel occasionally
Benefits
- Flexible working hours & hybrid workplace
- Stock Options
- Generous holiday allowance
- Pension plan
- Car parking (Zurich office)
- Enhanced maternity & paternity leave
- Mental health and wellbeing support
- Learning and development opportunities
- Regular team socials
About Auterion
We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.
At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.
Skills Required
- 3+ years of experience supporting a senior executive team
- Excellent written and verbal communication skills
- Proven experience working for a fast-paced start-up/scale-up
- Experience in tech (ideal)
- Previous experience with complex calendar management across time zones
- Willingness to be flexible with working hours when necessary
- Ability to manage multiple tasks in a fast-changing environment
- Ability to anticipate executive needs and work autonomously
- Proficiency with modern tech tools (e.g., Google Workspace, Slack)
- Fluent in English
- Fluency in German
- CH / EU / US Citizenship is required
- Willingness to travel occasionally
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What We Do
At Auterion we care about providing enterprise with an ecosystem of software-defined drones, payloads, and third party applications within a single easy to use platform based on open-source standards. We’re leaders in an open-source movement bigger than ourselves and we’ve been on the same mission for over a decade, since our co-founder Lorenz Meier created Pixhawk, MAVLink, QGC, and PX4 (the world’s most widely used open-source drone autopilot operating system). Our mission is to be the drone platform of choice for enterprise, government, and drone manufacturers while accelerating the drone industry by driving forward open standards to create a common, future-proof roadmap in a thriving, open ecosystem of buyers and vendors. At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.
