The Role
Provide high-level administrative support to dealership leadership: manage calendars and travel, screen communications, coordinate with department heads, compile performance reports, organize meetings and minutes, and maintain strict confidentiality of financial and personnel records.
Summary Generated by Built In
Southern 441 Toyota is a fast-growing, privately owned automotive mega-store in Southeast Florida. We pride ourselves on a vibrant work culture, excellent career progression, and high-volume operations. We are seeking a highly organized, proactive Executive Assistant to keep our leadership team aligned and efficient. [1, 2, 3, 4, 5]
Key Responsibilities
- Calendar & Travel: Manage executive calendars, prioritize critical appointments, and coordinate travel logistics.
- Operational Liaison: Connect executive leadership with department heads (Sales, Service, Finance) to track dealership goals.
- Information Filtering: Screen incoming executive calls, emails, and corporate guests with professional poise.
- Data & Reporting: Compile weekly and monthly dealership metrics into clear performance reports.
- Meeting Administration: Plan manager meetings, record minutes, and hold teams accountable to action items.
- Confidentiality: Maintain complete discretion regarding sensitive financial records, legal assets, and personnel files. [1, 2]
Qualifications
- Experience: 3+ years of executive administrative support experience.
- Industry Skills: Automotive dealership experience or familiarity with Dealership Management Systems (DMS) is strongly preferred.
- Tech Savvy: Advanced proficiency in Microsoft Office and Google Workspace.
- Traits: Sharp problem-solving abilities, exceptional communication skills, and absolute discretion.
- Requirements: Valid driver's license with a clean driving record. [1, 2, 3]
What We Offer
- Competitive compensation package based on experience.
- Comprehensive benefits: Medical, Dental, Vision, and Life insurance.
- 401(k) retirement plan with company matching.
- Paid Time Off (PTO) and paid holiday packages.
- Ongoing training and clear pathways for internal career advancement.
Skills Required
- 3+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office
- Advanced proficiency in Google Workspace
- Automotive dealership experience or familiarity with Dealership Management Systems (DMS)
- Valid driver's license with a clean driving record
- Exceptional communication skills, strong problem-solving, and absolute discretion
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The Company
What We Do
AMSi Inc. is a leader in custom engineered electrical manufactured products based in Southern Ontario, Canada. The company specializes in the design and manufacture of integrated power distribution solutions, such as E-Houses, switchgear, and portable substations. Serving diverse energy sectors including wind, solar, nuclear, and mining, AMSi Inc. provides innovative turnkey solutions and custom-engineered products to meet the most demanding energy market requirements.
