Executive Assistant

Central Credit Union of Illinois in Bellwood, IL is a not-for-profit financial institution looking for an energetic, conscientious and detail-oriented individual who enjoys making a difference, being part of a team, and taking pride in their career working in our professional, fast-paced office environment as a Full-time and/or Part-Time Executive Assistant. Are you looking for an established, reputable credit union that appreciates both its members and its employees? If so, please read on!

This position earns competitive compensation depending on experience and qualifications. We provide excellent benefits! If this sounds like the right opportunity for you, apply today!

OVERVIEW & RESPONSIBILITIES

The Executive Assistant will provide administrative support to ensure efficient operation of the office. General office support to managers and employees including a variety of tasks related to daily operations of the organization. The Executive Assistant will be reporting directly to our President/CEO.

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
• Maintain supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing orders and verifying receipt of supplies.
• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain filing system, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for group meetings.
• Carry out administrative duties such as filing, typing, copying, printing, scanning etc.
• Assist in the preparation of regularly scheduled reports including but not limited to payroll and expenses.
• Develop and maintain electronic and manual filing systems.
• Maintain various contact lists of vendors, suppliers and other service providers.
• Ensure trouble-free operation of office equipment by completing preventive maintenance; calling for repairs; maintaining equipment inventories; evaluating new equipment.
• Oversee land and building maintenance services performed by third party providers.
• Reconcile, process, and submit invoices and expense reports for payment by the Accounting Department.
• Organize infrequent travel arrangements and accommodations for senior managers and directors.
• Maintain various employee records with integrity and discretion.
• Handle sensitive information in a confidential manner.
• Cover the switch board and reception desk when needed.
• Special Projects as assigned.

REQUIREMENTS/QUALIFICATIONS:

• Proven administrative experience.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Aptitude for learning new software and systems.
• Experience with accounting software and HRIS.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

Experience: administration: 1 year (Preferred)

We offer competitive compensation and benefits such as holiday pay, sick time, and extended learning opportunities.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.