Your Opportunity at ARC’TERYX:
As an Executive Assistant, you’re skilled in the art of organization, with a particular knack for scheduling, time and travel management. In this role, you support our General Manager of Footwear, ensuring they and their teams are set up for success through your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.
This role is based out of our Portland office and is expected to be performed on-site.
Meet Your Future Team:
You will be working directly with the General Manager of Footwear, along with the broader Footwear Business Unit based out of our Portland, Oregon office. You will also partner with a team of high-performing Executive Assistants in providing exceptional support to our Executive team across the business.If you were an Executive Assistant now, here are some of the core activities you would be doing:
- Providing exceptional administrative support with scheduling, calendar, deliverable and expense management
- Organizing international and domestic travel arrangements
- Partnering cross-functionally and with other Executive Assistants to arrange wide scale events, team activities and projects
- Overseeing the purchase orders, expenses, payments, vendor and invoice management on behalf of the executive and the team
- Developing agendas, meeting minutes, and presentation materials
- Drafting email correspondence on behalf of your leader and maintaining an organized inbox
- Partnering cross-functionally to proactively plan and schedule future events deliverables and on behalf of your leaders
- Ensuring clear communication and alignment across multiple teams and office locations
- Providing general administrative support to the broader team Footwear team at our Portland office as required
Here are some of the things you could be working on in the future:
- Working towards your own professional development goals based on your areas of interest in the business
- Working cross functionally and collaborating to ensure both physical and digital meetings run smoothly
- Spearheading the Live It culture by setting up activities and outings for the community
Are you our next Executive Assistant?
- You have 3 + years of Executive Assistant experience and you are looking to grow your career as an EA
- You’re a whiz with the Microsoft Office suite and have excellent business acumen; comfortable supporting on file building, management and archiving
- You know how to prioritize and effectively manage the logistics of an executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
- You operate with autonomy, able to confidently assess projects, decisions and are comfortable collaborating with executives and cross-functional team members
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities, project management comes second-nature to you
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You are highly collaborative and excited to meet people, build relationships and create partnerships across the organization
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
- You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
- You remain highly flexible and adaptable when faced with ambiguity
- You effectively balance autonomy and collaboration
- You inspire breakthrough thinking and continuous improvement
- Your passion for your work is paralleled by your passion for getting outside and living it
Compensation:
Most new team members join between the start and midpoint of the range, where you can contribute right away while continuing to grow your craft, your collaborations, and your impact at Arc’teryx. This range reflects market alignment and the scope of the role. Individual pay is determined by your skills, experience, and level of responsibility.
We’re committed to fair, equitable, and competitive pay, reviewed regularly to ensure internal alignment and market relevance. Transparency is part of how we follow through on our commitments and how we honour the value you bring to our team.
In addition to base pay, Arc’teryx supports people through benefits designed to sustain both work and life:
- Health & wellbeing - Extended health, dental, and vision coverage, including mental health support, fertility benefits, and a 24/7 Employee Assistance Program (EAP).
- Financial wellbeing - Immediately vested 401(k) retirement savings plan matching, eligibility for Arc'teryx Annual Incentive Plan and access to Employee Stock Purchase program (ESPP) where applicable.
- Time & Flexibility - Paid time off and No Wasted Day program (dedicated paid days to get outside & explore).
- Family support - Parental leave for birthing and on-birthing parents, including an option to ease the transition back to work.
- Growth, community & gear - Professional development opportunities, Arc'teryx Academies (outdoor skill-building events), Employee Belonging Councils, and access to employee discounts and Pro Deals (exclusive discounted pricing on gear).
*Eligibility for certain programs may vary by role.
Skills Required
- 3+ years of Executive Assistant experience
- Proficiency with Microsoft Office suite
- Experience organizing complex international and domestic multi-leg travel
- Scheduling and calendar management for executives, including pre-reads and agendas
- Expense, purchase order, vendor, and invoice management
- Developing meeting agendas, minutes, and presentation materials
- Drafting professional email correspondence and maintaining organized inbox
- Strong time management, prioritization, and project management skills
- High emotional intelligence, discretion, and ability to maintain confidentiality
- Ability to work on-site in Portland, Oregon and occasional flexible hours/weekends/holidays
What We Do
Arc’teryx is a global design company based in North Vancouver, B.C. that specializes in technical high-performance outerwear and equipment. We design and manufacture a wide range of mountain sports outdoor apparel and equipment for all conditions and experiences, including mountaineering, ice and rock climbing, skiing, snowboarding, and trail running. Our company is built on a passionate and relentless commitment to design, craftsmanship and performance. We have a unique construction process that enables us to create technical products that can be trusted to perform at the point of extreme need. We are uniquely positioned in our industry as we have our own factory located in New Westminster, BC, which enables us to build products with a meticulous focus on detail and performance. We leverage this manufacturing knowledge and share it with our global partner factories. In the Coast Mountain Range behind our headquarters and design centre in North Vancouver, we field test our products in real world conditions allowing us to create the best-fitting, longest-lasting, highest-performing technical products available. We distribute our outerwear and equipment through more than 3,000 retail locations worldwide, in over 40 countries globally, including 38 branded and outlet stores in Europe, North America and Asia. The company started with six employees in 1989 and now has more than 1000 employees in Canada.
