Executive Assistant

Role type: Full Time: Continuing  
Department: Melbourne Research & Enterprise 
Salary: UOM 6 - $100,847 - $109,163 p.a. plus 17% super  
 

• Influential support role to senior research leaders / enable smooth executive operations in a top-ranked university / collaborative, high-performing research portfolio 

• Step into a trusted Executive Assistant role and help drive the University’s research excellence and partnerships. 

• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.  

The University of Melbourne  
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. 

Your next career opportunity: 
In this Executive Assistant role, you will support two Executives for the Melbourne Research & Enterprise Portfolio.
You will coordinate complex diaries, governance activities and key relationships that enable the University’s research ambitions. 

What you will deliver: 

• Provide high-level executive support to two Executives, including expert diary, travel and expense management. 

• Manage incoming correspondence and requests, drafting responses and ensuring matters are prioritised, tracked and actioned promptly. 

• Coordinate committees and meetings, including scheduling, agendas, papers, minute-taking and technology support for hybrid participation. 

• Develop and maintain efficient administrative systems, records and workflows that support consistent, high-quality portfolio operations. 

• Collaborate with the Executive Support team to streamline processes and contribute to continuous improvement initiatives. 
   

You may be a great fit if you: 

• Bring substantial experience providing high-level executive assistance to senior leaders in complex organisations. 

• Demonstrate advanced proficiency with Microsoft Office, Zoom and related systems, and quickly learn new tools. 

• Excel at managing competing priorities, deadlines and detailed logistics in a fast-paced, confidential environment. 

• Draft clear, accurate documents and correspondence, tailoring messages for senior stakeholders and diverse audiences. 

• Establish and improve administrative systems and processes that enhance efficiency, tracking and follow-up. 

• Navigate sensitive information with discretion, sound judgement and a strong commitment to professionalism. 
   

What we offer you!  
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:  

• Build future financial security with 17% superannuation 

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being  

• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning 

• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave 

• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company  

• Health and well-being services including a leading Employee Assistance Program  
   

For more information check out our benefits page!  

Your new team - Melbourne Research & Enterprise: 
You will join the Melbourne Research & Enterprise portfolio within Chancellery, led by the Deputy Vice-Chancellor Research. 
The portfolio partners with academic divisions to deliver world-class research, strategic partnerships and translational impact. 
You will work closely with senior leaders, VIPs and specialist teams committed to excellence and collaboration. 

Be Yourself  
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. 
 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. 

Aboriginal and Torres Strait Islander Applicants  
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.  
    
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] 

Application essentials: 

• Visit "apply with us" to learn more about the process, including tips and FAQs. 

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.  

• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.  

• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.  
   

Want to know more? 

• For questions related to our recruitment process email Alex Spezza at [email protected]  

• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').  
   

Apply today, and join a community that’s shaping the future. 

Applications close: ​Sunday 16th of August at 11:55 PM; Melbourne time zone.  

Position Description:  
JR-014762 - Executive Assistant - PD.docx
JR-014762 - Executive Assistant - PD.pdf