Responsibilities
- Executive Support: Manage daily calendars for ~2-3 senior executives.
- Calendar Management: Respond to internal and external meeting requests.
- Travel & Itineraries: Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
- Guest Relations: Act as point of contact for external guests, ensuring a hospitable experience.
- Meeting Coordination: Plan and host external meetings, partnering with event organizers and internal stakeholders.
- Process Improvement: Establish the standard for all future EA hires at Hermeus. This includes collaboratively building out new processes and standards.
- Team Synergy: Work cross-functionally with other administrative and operations team members to ensure seamless office communication.
- Flexible Travel: Must be willing to travel to LA, ATL, or DC as needed, and comfortable working across different environments or schedules.
Requirements:
- Experience: A minimum of 4+ years administrative experience supporting senior-level executives in a fast-paced environment.
- Communication: Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates both internal and external.
- Organizational Skills: Strong organizational and time management skills. Proven experience in multi-tasking and collaborating with multiple people and priorities, while delivering high-quality results and follow-through.
- Onsite Presence: Must be able to work onsite in LA a minimum of two days per week as needed by leadership to support a growing organization.
- Company Alignment: Demonstrates curiosity and a desire to understand company goals
- Adaptability: Ability to pivot quickly as new context emerges while collaborating effectively within a dynamic team environment
- Discretion: Proven ability to handle confidential and sensitive information in a professional manner.
- Detail-Oriented: Excellent attention to detail and accuracy.
- Technical Skills: Strong Microsoft Office Suite skills and proficiency in scheduling meetings in multiple time zones.
- Logistics: Experience planning and booking international travel, and handling executive monthly expense reports.
Preferred Skills and Experience
- Experience working with CRM systems, Slack, Confluence, Ramp
- Experience working in a tech start-up
- Experience supporting teams in a highly collaborative environment.
- Experience coordinating executive-level meetings requiring security clearance.
- Experience supporting engineering/product teams.
The salary range listed for this role is intended as a general guideline. Final compensation will be determined based on a variety of factors, including role scope and responsibilities, relevant experience, education and training, key skills, market data, and business needs.
At Hermeus, compensation is only one part of our total rewards package. We offer competitive pay, equity, and a range of benefits designed to support our team.
- Health & Wellness: 100% employer-paid healthcare and pet insurance
- Financial: Competitive pay, stock options, 401(k) retirement plan, and potential year-end bonuses
- Time Off: Paid parental leave, 12 federal holidays, unlimited PTO for exempt employees, and generous accrued PTO for non-exempt employees
- Office Perks: Weekly paid office lunches and fully stocked breakrooms
Skills Required
- 4+ years administrative experience supporting senior-level executives
- Excellent written, verbal, and interpersonal communication skills
- Strong organizational and time management skills; ability to multitask and collaborate across priorities
- Ability to work onsite in LA a minimum of two days per week
- Willingness to travel to LA, ATL, or DC as needed and work across varying schedules/environments
- Proven ability to handle confidential and sensitive information with discretion
- Excellent attention to detail and accuracy
- Proficiency with Microsoft Office Suite and scheduling meetings across multiple time zones
- Experience planning and booking international travel and managing executive monthly expense reports
- Experience with CRM systems, Slack, Confluence, Ramp
- Experience working in a tech start-up and supporting engineering/product teams
- Experience coordinating executive-level meetings requiring security clearance
- Experience working in a highly collaborative administrative environment
Hermeus Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Hermeus and has not been reviewed or approved by Hermeus.
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Healthcare Strength — Healthcare is described as employer-paid for employees and dependents, including dental and vision. Feedback suggests this substantially reduces healthcare burden and strengthens overall total rewards.
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Leave & Time Off Breadth — The package includes unlimited PTO for exempt employees, generous accrued PTO for non‑exempt staff, and observed federal holidays. Feedback suggests this breadth aims to support work‑life balance.
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Equity Value & Accessibility — Stock options are guaranteed with all full‑time offers, with potential for additional grants based on performance. Feedback suggests this provides ownership upside alongside base pay and bonuses.
Hermeus Insights
What We Do
Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries. Utilizing an integrated, hardware-rich, iterative development approach to aircraft design and build, Hermeus aims to deliver advanced air power at a pace not seen in the U.S. since the 1950s. Hermeus’ current Quarterhorse Program is actively unlocking unmanned high-speed flight. One program, four aircraft – each purpose-built to unlock a specific technical challenge, advance learnings, and incrementally de-risk critical technology in the pursuit of hypersonic aircraft. Today, Hermeus is building its second Quarterhorse vehicle, Mk 2, after having designed, built, and flight tested its predecessor, Mk 1, in 18 months. Capable of reaching speeds of Mach 3+, Quarterhorse Mk 2 will be the fastest uncrewed military aircraft in service for national defense. The final iteration of Quarterhorse, Mk 4, will be capable of transitioning from turbofan to ramjet mode utilizing a Hermeus-developed turbine-based combined cycle (TBCC) propulsion system to achieve sustained speeds of Mach 5+. Hermeus' approach of build-fly-build lays the groundwork for unlocking hypersonic flight at a pace and cost previously deemed impossible. America needs fast planes fast – and Hermeus is delivering them.
Why Work With Us
We prioritize hardware and people. Cutting-edge technology is only made possible by bringing together a world-class team. At Hermeus, you will be challenged – but also empowered. We encourage calculated risks taking and learning from our mistakes. Iteration is the name of the game.
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