Executive Assistant

• Future Students Division, Office of the Deputy Vice-Chancellor (Global Engagement)

• Full-time (100%), continuing position.

• Base salary will be in the range $85,451.97- $94,983.84 + 17% super (HEW Level 5).

• Based at our picturesque St Lucia Campus

We are seeking a motivated and highly organised Executive Assistant to provide high-level executive and administrative support to the Director, Future Students and Admissions. Working within a collaborative, inclusive and purpose-driven team, you will play a pivotal role in ensuring the smooth operation of the Director’s office while contributing to UQ’s vision of creating change together. This is a fast-paced and rewarding opportunity to work across the Global Engagement Portfolio, partnering with colleagues, stakeholders and leaders to support effective communication, operational excellence and exceptional stakeholder experiences.

Key responsibilities will include:

• Managing the Director’s diary, correspondence, meetings, engagements and day-to-day priorities to ensure efficient operations and timely communication.

• Coordinating meetings, planning activities and stakeholder engagements, including agendas, papers, logistics, minutes and follow-up actions.

• Organising domestic and international travel arrangements, financial administration processes, expense reconciliations and procurement activities in line with University requirements.

• Providing high-quality administrative support across projects and operational activities, maintaining records, supporting HR processes and contributing to continuous improvement initiatives.

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

UQ continues to attract outstanding students from across Australia and around the world. In 2025, the University welcomed more than 10,700 student offers for Semester 1, reflecting UQ’s strong reputation, global reach and commitment to providing transformative educational opportunities. This momentum supports the important work of the Future Students Division in connecting prospective students with a world-class university experience.

Guided by our shared vision of creating change together, UQ offers a supportive, collaborative and inspiring environment where professional staff are empowered to contribute ideas, develop their careers and make a meaningful impact.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on-campus childcare, affordable parking, and salary packaging.

About You

• An undergraduate degree in a relevant area with subsequent relevant experience; or an equivalent combination of relevant experience and/or education and training.

• Demonstrated experience providing executive assistant or senior administrative support within a complex organisational environment.

• Proven experience coordinating domestic and international travel, including itineraries, logistics, documentation and responding effectively to changing circumstances.

• Strong organisational and time-management skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy.

• Excellent written communication skills, with experience preparing correspondence, briefing materials, agendas, minutes, presentations and reports.

• Highly developed interpersonal skills and a strong service orientation, with the ability to build productive relationships with a diverse range of stakeholders.

• Demonstrated cultural capability and an appreciation of working in an international recruitment, student-facing or global engagement environment.

• Proficiency in Microsoft Office applications and the ability to quickly learn and use enterprise systems for finance, records, travel and administration.

• Knowledge of student recruitment, admissions, international education or student services within the higher education sector will be advantageous.

For more information about this opportunity, please contact Ms Kirstie Brown at [email protected]. For application queries, please contact Caylee-Jade Eve at [email protected] stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Pre-employment checks may include: verification of the right to work in Australia, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close Sunday the 9th August at 11.00pm AEST (R-67495).