JOB PURPOSE/OVERVIEW/SUMMARY:
The Executive Assistant to the CEO plays a critical role in supporting the CEO by managing daily operations, organizing priorities, and ensuring smooth execution of business initiatives.
The CEO is highly visionary and idea-driven, and this role acts as the operational backbone—bringing structure, clarity, and accountability. The EA will manage the CEO’s calendar, convert ideas into actionable tasks, track projects, and follow up with teams to ensure timely execution, while strictly protecting the CEO’s time for strategic work, research, and learning.
KEY DELIVERABLES / RESPONSIBILITIES:
The ideal candidate enjoys structure, details, and processes and stays calm in fast-paced environments. They proactively anticipate needs and resolve issues before they reach the CEO.
Preferred DISC Profile: High Conscientiousness (C) & High Steadiness (S)
Detail-oriented, disciplined, and process-driven
Calm, reliable, and methodical in handling tasks
Takes full ownership of executing the CEO’s ideas
Proactively identifies issues and suggests solutions
Quick to adapt to tools like Zoho and AI platforms (ChatGPT, Gemini)
Comfortable with detailed execution and low-ego work, with a strong focus on results
● Manage and strictly protect the CEO’s calendar as per defined schedules and priorities.
● Convert the CEO’s ideas and discussions into clear, written tasks and action plans using Google Tasks.
● Track execution of multiple ongoing and new projects, including global expansion initiatives and new business ideas.
● Follow up with 10–15 team members on assigned tasks, deliverables, and deadlines to ensure full execution.
● Prepare daily admin meeting agendas, focusing on action items, task closures, calendar review, and pending decisions.
● Present challenges or issues to the CEO along with three well-thought-out solution options.
● Maintain zero inbox discipline by reviewing and processing emails twice daily (by 10:00 AM and 5:00 PM IST) using approved templates.
● Coordinate travel schedules, logistics, and personal commitments with high attention to detail and confidentiality.
● Ruthlessly prioritize tasks based on revenue impact and business growth objectives.
● Ensure complete confidentiality while handling sensitive business and personal information.
Requirements
KEY SKILLS & QUALIFICATION PREFFERED:
Bachelor’s degree in Business Administration, Management, or a related field.
3 to 6 years of experience as an Executive Assistant, Operations Coordinator, Project Management or similar role supporting senior leadership.
Strong organizational, planning, and follow-up skills with high attention to detail.
Excellent calendar management and prioritization abilities.
Experience in project coordination and task tracking.
Proficiency in Zoho Suite (CRM, Books, Cliq, etc.).
Hands-on experience with project management tools.
Familiarity with AI tools such as ChatGPT, Gemini, or similar productivity tools.
Strong communication skills and ability to work with multiple stakeholders.
Calm, reliable, process-driven, and proactive working style.
Benefits
Compensation & Benefits
- Compensation: ₹6,00,000 to ₹10,00,000 per annum
PF & Medical Insurance facilities
Skills Required
- 3 to 6 years experience as an Executive Assistant, Operations Coordinator, Project Management or similar role supporting senior leadership.
- Strong organizational, planning, and follow-up skills with high attention to detail.
- Excellent calendar management and prioritization abilities.
- Experience in project coordination and task tracking.
- Proficiency in Zoho Suite (CRM, Books, Cliq).
- Hands-on experience with project management tools.
- Familiarity with AI tools such as ChatGPT, Gemini, or similar productivity tools.
- Strong communication skills and ability to work with multiple stakeholders.
- Ability to maintain complete confidentiality handling sensitive business and personal information.
- Bachelor's degree in Business Administration, Management, or a related field.
What We Do
OffiNeeds is a leading corporate gifting company in India, specializing in end-to-end customized merchandise solutions for brands, teams, and celebrations. They offer a diverse range of over 4,000 personalized corporate gifts, including apparel, office accessories, and technology gadgets. Their mission is to make corporate gifting more thoughtful and memorable, helping brands deliver joy that lasts beyond the festivities and creates a lasting impression.
