Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

About the role:

The Executive Assistant will be responsible for providing efficient and high-quality administrative support to the SVP & CFO, Global Technology, Finance Strategy and Operations, as well as the VP, Global Technology and Corporate Expenses Finance. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment and ability to solve for solutions.

What will you do?

• Manages all aspects of the SVP / VP calendars to ensure meetings are prioritized with internal and external business partners as appropriate
• Effectively works with other EAs in scheduling and coordination for meetings
• Proactively anticipates the needs of the SVP / VP in a dynamic and fast paced environment, including an understanding of Finance process (i.e. quarter-end, year-end, planning), to enable more effective and efficient administration.
• Coordinates meetings including preparing agendas, announcements, organizational design charts, presentations and reports
• Assists in the preparation and distribution of reports and internal communications
• Manages all travel arrangements and accompanying material
• Coordinates townhalls, including Audio/Visual, Catering and other logistics

What do you need to succeed?

• A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders (VP and above)
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite; experience creating PowerPoint decks and presentations
• Knowledge of other common platforms including Adobe, Concur, Ariba
• Ability to perform with professionalism and poise
• Strong interpersonal skills, ability to work in a team environment as well as independently
• Able to be proactive and take initiative, strong problem-solving skills
• Able to handle and maintain confidential company information
• Excellent organizational and time management skills
• Demonstrates accuracy and thoroughness
• Able to make professional decisions　

What's in it for you?

• Hybrid work environment
• A friendly, collaborative, and inclusive culture
• 15 vacation days per year
• Flexible Benefits from the day you join to meet the needs of you and your family
• Pension, stock and savings programs to help build and enhance your future financial security
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

Recent Awards:

• We are honoured to be recognized as a 2022, 2023, 2024 and 2025 Best Workplaces in Canada by Great Place to Work® Canada
• Great Place to Work® list for Best Workplaces for #HybridWork 2022
• Great Place to Work® list for Best Workplaces for Professional Development in Canada 2022
• Named “Best Places to Work” by Glassdoor, 2021 and 2023

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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