Executive Assistant

Executive Assistant

Let’s be unstoppable together!

Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives.  We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work.  Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at www.circana.com.

Role Overview

Job Responsibilities

• Manage complex executive calendars, scheduling, and meeting logistics across multiple stakeholders, priorities, and time zones.
• Coordinate and support virtual and in-person meetings, including agenda development, preparation of materials and presentations, meeting notes, action item tracking, and follow-up.
• Plan and execute team meetings, off-sites, industry events, and other business gatherings, ensuring a seamless experience for attendees.
• Support trade association relationships, corporate sponsorships, and industry engagement activities, including speaker coordination, event logistics, and agreement administration.
• Arrange executive travel and accommodations and manage related expense reporting and reimbursement processes.
• Track invoices, monitor payments, assist with budget administration, and support day-to-day financial coordination.
• Maintain team calendars, distribution lists, administrative records, and other business support resources.
• Utilize systems and tools such as Concur, DocuSign, Adobe, Microsoft Teams, Excel, and PowerPoint to support operational and administrative needs.
• Build strong relationships with executives, stakeholders, and cross-functional teams through proactive communication, collaboration, and responsiveness.
• Exercise sound judgment, professionalism, discretion, and confidentiality when managing sensitive information and executive matters.
• Identify opportunities to improve and streamline administrative processes, workflows, and team coordination.
• Manage special projects and other ad hoc requests as business needs arise

Requirements

• 5+ years of experience providing administrative support to senior executives.
• Proven ability to manage multiple competing priorities while maintaining exceptional attention to detail and follow-through.
• Strong organizational and time management skills, with the ability to adapt quickly in a fast-paced environment where priorities frequently shift.
• Demonstrated experience managing complex calendars, coordinating executive meetings, and supporting large-scale events or industry engagements.
• Excellent interpersonal, verbal, and written communication skills, with a collaborative approach and the ability to build relationships across diverse teams and stakeholders.
• High level of professionalism, business acumen, maturity, discretion, and sound judgment.
• Strong project coordination and task management skills.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel, along with Microsoft Teams and related collaboration tools.
• Experience coordinating travel, expenses, invoices, and administrative processes.
• Ability to adjust working hours as needed to support meetings outside standard business hours.
• Experience with Concur, DocuSign and Adobe strongly preferred.

Circana Behaviors

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location: This position can be located in the following area(s): Remote, US (Eastern and Central time zones strongly preferred)

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The hourly salary range for this role is $41 - $45 USD per hour.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice. Your current employer will not be contacted without your permission.

You can apply for this role through the Circana careers website or Intranet site for internal candidates. This role is subject to AI-assisted screening. Circana uses artificial intelligence (AI) to assess resumes for alignment with job requirements by helping locate details in resumes that relate to the job description.

This position is expected to remain open for approximately 30 days and may close earlier if sufficient qualified candidates are identified.

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