Executive Assistant
Salary: Circa £35,000 - £40,000 per annum depending on experience
Job Type: Permanent, Full-Time, 37.5 hours per week
Location: IB (International Baccalaureate®) Global Centre, Cardiff
Hybrid working opportunity
About the IB
The International Baccalaureate provides world-class educational services to over 6,000 schools across more than 160 countries. Additionally, we are increasingly working with Education Systems, supporting them in achieving their education reform goals. A career with the IB is not just a job; it’s an opportunity to work with an innovative world leader in education services where we empower our employees to thrive and make a difference.
About the Role
As an Executive Assistant you’ll provide executive and operational assistance to our Deputy Director General, whose role is to support our Director General in the implementation of IB Strategy. You will be the primary point of contact for all internal and external stakeholders regarding matters pertaining to the Deputy Director General.
ResponsibilitiesKey Responsibilities
- Coordinating complex scheduling and managing of the Deputy Director General’s calendar, deadlines and business correspondence.
- Organizing international business travel and logistical management of meetings.
- Accountable for managing expense claims and maintaining accurate expense records.
- Assisting the Deputy Director General with preparation for business meetings to include gathering and composing predatory files.
- Minute taking during meetings (when required) and subsequent distribution of follow-up communication.
- Planning and scheduling meetings or small events based on the requirements of the Deputy Director General
- Gathering and composing information from various sources to verify and analyse information for use in documents such as emails, letters, memos, reports, speeches, presentations speeches, presentations and news releases.
- Maintains (digital and paper if appropriate) archives, filing correspondence, documentation and files, including confidential and sensitive material
- Supplies and gathers information, at the request of the Deputy Director General, to and from others, including external bodies.
About You
- Proven experience in an administrative role supporting upper management / executive level as an Executive Assistant or Personal Assistant.
- Excellent organizational and time-management skills. Ability to anticipate potential needs and requirements of colleagues.
- Collaborative and constructive attitude.
- Curiosity in developing your understanding of people and the organization further.
- Excellent computer skills and proficient with office MS Office tools (e.g. Microsoft office 365, Power Point).
- Excellent written English with proofreading skills and excellent attention to detail.
- Written fluency of additional languages (particularly French) would be beneficial, though not essential for the role.
In addition to your salary, we offer an attractive range of benefits including:
- 10% employer pension contribution from first day of employment (minimum contribution required from yourself is 3%)
- Annual salary review (from July 2027)
- 25 days annual leave, plus public holidays
- 10 days work from anywhere leave (per calendar year)
- Enhanced family friendly benefits
- Life assurance 4x annual salary
- Paid volunteering leave (one day per calendar year)
- Flexible benefits allowance at 1.5% of your annual salary
- Excellent continuous professional development
- Health and wellness schemes
- Disability Confident Employer
- Cycle to Work scheme
- Discounts on a range of products, including days out and gym memberships
- Cash back opportunities available from a wide range of retailers
- Employee Assistance Programme
- Free onsite parking
Applications will be accepted until 11.55pm BST, 17 July 2026
Opportunity & Belonging
We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer, and we welcome applications from all qualified applicants. As a global employer, we adhere to all relevant employment legislation in the countries in which we operate, and we’re happy to provide any reasonable support or adjustments as needed to ensure applicants can fully participate in our recruitment process.
Skills Required
- Proven experience supporting upper management/executive level as an Executive Assistant or Personal Assistant
- Excellent organizational and time-management skills
- Ability to anticipate needs and requirements of colleagues
- Collaborative and constructive attitude
- Proficient with MS Office tools (Microsoft Office 365, PowerPoint)
- Excellent written English, proofreading skills and attention to detail
- Written fluency in additional languages (particularly French)
What We Do
The International Baccalaureate® (IB) is a non-profit educational foundation, motivated by its mission, focused on the student. Our four programmes for students aged 3 to 19 help develop the intellectual, personal, emotional and social skills to live, learn and work in a rapidly globalizing world. Founded in 1968, we currently work with over 5400 schools in 158 countries to develop and offer four challenging programmes to over a million students aged 3 to 19. Office Locations: Geneva | Washington, DC | The Hague | Singapore | Cardiff IB Foundation Office Rue du Pré-de-la-Bichette 1 1202 Genève Switzerland IB Global Centre, Washington DC 3950 Wisconsin Avenue, NW Washington, DC 20016 USA IB Africa/Europe/Middle East Global Centre Churchillplein 6 Den Haag, South Holland 2517 JW Netherlands IB Asia-Pacific Global Centre 600 North Bridge Road #21-01 Parkview Square Singapore, 188778 Singapore IB Global Centre Cardiff Peterson House Malthouse Avenue Cardiff, Wales CF23 8GL United Kingdom
