Executive Assistant, WSJ EIC

Job Description:

Dow Jones is looking for an Executive Assistant to support the editor in chief of The Wall Street Journal. You will manage mostly business related tasks for the editor in chief such as creating reports, organizing travel and accommodations, taking minutes, and other organizational tasks. You will need to have a detailed understanding of the full Google suite, be extremely fast at solving problems and have previous experience as an executive assistant. You should be someone who enjoys being a team player and can handle many different types of work styles with tact and professionalism. Most importantly, you must be self-motivated and have the proven ability to use discretion. This position is New York based.

You Will:

• Be in the office five days a week.

• Work with the senior manager in the editor in chief’s office to effectively anticipate deliverables and follow up when necessary.

• Help to manage the calendar for the editor in chief, being attentive to priorities and optimal use of the executive's time.

• Provide a bridge for smooth communication between the editor in chief’s office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

• Prepare daily pre-reads and meeting material for the editor in chief.

• Ensure that proper preparation of materials and files are available for each day's meetings and events.

• Arrange video conferences/teleconferences including tech support for all meetings.

• Preparing and filing travel expenses.

• Manage relationships with vendors, tracking expenses and ensuring departmental bills are being paid

• Coordinate catering needs.

• Plan and coordinate global travel. Arrange flights, rail service, hotel and car service reservations. Prepare a detailed travel itinerary prior to each trip.

You Have:

• 5+ years of experience as an executive assistant, supporting a C-Suite executive.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the

• Google Suite of products.

• Strong attention to detail.

• Proven ability to handle confidential information.

• Knowledge about how large corporations work.

• Excellent writing skills.

• Clear and effective communication skills.

• Maintain confidential information with superior judgment and discretion.

• Ability to manage multiple projects and people simultaneously.

• A positive, problem solving attitude.

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/AA/M/F/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area:

Dow Jones - News - WSJ

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $105,000 - $140,000

We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..