**PLEASE SUBMIT YOUR RESUME/CV IN ENGLISH**
Location: Remote (LATAM preferred)
Schedule: Full-time, CST (Central Standard Time)
Reports to: CEO
A fast-growing wellness company focused on delivering high-quality, science-backed solutions that support better health, performance, and overall well-being. As the organization continues to scale, we are seeking a driven and highly organized Executive Assistant to support the CEO and streamline day-to-day operations.
Role OverviewThe Executive Assistant will serve as a key partner to the CEO, helping manage priorities, communication, and operational tasks to ensure efficiency across the business. This role is ideal for someone proactive, detail-oriented, and resourceful, who thrives in a remote environment with minimal supervision and takes full ownership of their responsibilities.
Key ResponsibilitiesAttend meetings and translate discussions into clear, actionable notes and follow-ups.
Manage and track inventories across multiple areas of the business.
Oversee email communications, including drafting, sending, organizing, and following up on messages.
Place orders and coordinate purchasing needs in a timely and organized manner.
Build and maintain strong working relationships with vendors and suppliers.
Provide day-to-day administrative support and assist with ad-hoc operational tasks.
Maintain well-organized files, documentation, and records using Google Drive.
Leverage AI tools to improve workflows, support research, scheduling, and task automation.
Coordinate calendars, scheduling, and task management using Motion AI (or quickly learn the platform).
Previous experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
Strong English communication skills, both written and verbal.
Highly tech-savvy with the ability to quickly learn new tools and AI-based technologies.
Exceptional organizational skills and strong attention to detail.
Proactive, self-motivated, and comfortable working independently without micromanagement.
Ability to thrive in a fast-paced, evolving environment.
Proficiency with Google Workspace (Docs, Sheets, Drive).
Experience with Motion AI or a strong willingness to learn.
Creative problem solver with a solutions-oriented mindset.
Resourceful, action-driven, and comfortable taking initiative.
Strong interpersonal and relationship-building skills.
High level of ownership, accountability, and follow-through.
Trustworthy, reliable, and committed to delivering high-quality work.
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