Executive Assistant – VP

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

Pay at Intact is about much more than just salary.

• Flexible work arrangements and a hybrid work model

• Possibility to purchase up to 5 extra days off per year

• Multiple benefits offered to support physical and mental wellbeing, including telemedicine, Wellness account and much more

• Share plan & other savings: up to 12% of salary or even more (ask how you could earn guaranteed income for life)

Salary range (but not limited to):

Annual bonus target, based on the base salary, with a potential payout of up to double the target (subject to personal and company performance):

As part of our commitment to Win As A Team, we share our success with employees through our annual bonus plan and Employee Share Purchase Plan (ESPP) – with Intact matching 50% of your net shares.

Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed income for life via our defined benefit pension plan.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented above is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

About the role

We are looking for an Executive Assistant to support the Investment team and our Vice Presidents, ensuring efficient and proactive management of administrative and organizational tasks!
 

What you’ll do here:

• Participate in the planning and coordination of meetings and events, including invitations, facilities, catering orders, equipment, agendas, action tracking, guest liaison and other related requirements.

• Assist with meeting preparation by ensuring documents and materials are ready and shared in advance, presentations have been reviewed and formatted, resolve any scheduling conflicts, etc.

• Administer correspondence and manage documentation and communications, ensuring appropriate follow-up.

• Coordinate team documentation updates in line with regulatory requirements related to data governance and participate in the reorganization and improvement of the current filing system.

• Coordinate and plan team events, ensuring the smooth running of hospitality services and planned activities.

• Welcome business partners to our offices.

• Provide ongoing technical support to the team, particularly for the onboarding of new employees.

• Produce reports, create PowerPoint presentations, Word and Excel documents as required by team members.

• If necessary, plan air and hotel reservations for team members' trips.

• Make payments of invoices and contributions and contribute to the production of team members' expense accounts.

• Make miscellaneous purchases for the office: kitchen, stationery, computer items.

• Works in collaboration with the department's executive assistant, as well as with the assistants of the departments collaborating with our unit.

What you bring to the table:

• University degree preferred or equivalent combination of education and experience.

• Minimum of three (3) years' experience in a business environment.

• Advanced MS Office skills (Word, Excel, PowerPoint).

• Excellent organizational skills and ability to manage multiple priorities under tight deadlines.

• Any other administrative tasks required for the smooth running of the department.

• Bilingualism (French / English) - Need to interact on a regular basis with colleagues across the country.

• Ability to exercise discretion and contribute to preserving the confidentiality of our sensitive information.

#LI-Hybrid

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.