Executive Assistant to the VP Engineering - Paris

Role Summary

• We are seeking a highly motivated, organized, and experienced Executive Assistant to support our Head of Engineering in a fast-paced startup environment. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality.
• The position is Paris-based.

Key Responsibilities

• Manage the Head of Engineering’s calendars, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases.
• Plan and coordinate both domestic and international travel arrangements.
• Act as a point of contact among executives, employees, clients, and other external partners.
• Handle confidential matters with discretion. 
• Run projects in collaboration with our office manager (e.g employee events).

Who you are

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast paced environments. Having worked with Tech Leadership is a strong plus.
• Excellent verbal and written communication skills - Fluent in french & english.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution oriented 
• Flexibility to work in a fast-paced, ever-changing startup environment.

Now, it would be ideal if you

• Have interest for AI.
• Have worked in a tech company.
• Already worked with a VP engineering.

What we offer

• 💰 Competitive cash salary and equity
• 🥕 Food : Daily lunch vouchers
• 🥎 Sport : Monthly contribution to a Gympass subscription 
• 🚴 Transportation : Monthly contribution to a mobility pass
• 🧑‍⚕️ Health : Full health insurance for you and your family
• 🍼 Parental : Generous parental leave policy