Executive Assistant - TS/SCI

The Executive Assistant provides high-level administrative, operational, and organizational support to senior leadership within Detachment 5, System Space Command, U.S. Space Force. This position requires exceptional professionalism, discretion, communication skills, and the ability to operate effectively in a fast-paced government and defense environment. The Executive Assistant serves as a key liaison between leadership, military personnel, government civilians, contractors, and external agencies while ensuring efficient execution of daily operations and mission support activities. 

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.   

ESSENTIAL REQUIREMENTS   

• The ability to obtain, maintain and access classified information at the TS/SCI level. 

• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Ability to work independently with minimal supervision.

• Experience handling sensitive or classified information.

• Experience supporting senior military leadership (O-5 and above or equivalent civilian leadership) is preferred

• Familiarity with Space Force organizational structures, military protocol, and staff processes is preferred

• Experience with DTS, ETMS2, TMT, SharePoint, or other government task management systems is preferred

• Knowledge of DoD correspondence formats and records management procedures is preferred

• Prior military or defense contractor experience preferred.

KEY DUTIES AND RESPONSIBILITIES   

Essential Duties and responsibilities include the following.  Other duties may be assigned.  

• Provides Records Management guidance and assistance for the organization.

• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and executive scheduling.

• Prepare, review, edit, and manage official correspondence, reports, briefings, memorandums, taskers, and presentations.

• Coordinate and track suspense actions, executive taskings, and organizational priorities to ensure timely completion.

• Manage classified and unclassified correspondence and documentation in accordance with DoD and Space Force security procedures.

• Organize and facilitate meetings, conferences, command events, and video teleconferences (VTCs).

• Maintain records management systems in compliance with Department of Defense and federal regulations.

• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and customer service excellence.

• Assist leadership with travel authorizations, Defense Travel System (DTS) coordination, and voucher processing.

• Support onboarding activities, office continuity, and administrative process improvement initiatives.

• Coordinate visitor access requests, badges, restricted area access documentation, and executive protocol requirements when required.

• Maintain confidentiality while handling sensitive personnel, operational, and mission-related information.

• Support special projects and mission requirements as directed by leadership.

EDUCATION AND EXPERIENCE  

High school diploma or equivalent required; associate or bachelor’s degree preferred and a minimum of 3–5 years of executive administrative experience, preferably within the Department of Defense, U.S. Space Force, or other federal agencies.

PHYSICAL DEMANDS  

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.   

EOE including Disability/Vet

The estimated pay range for this role is $26 to $30 per hour, with the final offer contingent on location, skillset, and experience. 

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11) Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).

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