Your Opportunity at ARC’TERYX:
As an Executive Assistant within our Technology organization, you provide comprehensive administrative and operational support to typically 2 to 3 Executives. You anticipate needs, manage complex calendars, travel and communications, and ensure priorities, meetings and follow-ups move forward effectively. Your sound judgement, discretion and adaptable, solutions-focused approach allow you to balance competing demands while providing consistent day-to-day support in a fast-moving global environment.
This role is based out of our North Vancouver office and is open to hybrid work. Candidates must be eligible to work in Canada.
Meet Your Future Team:
You will provide direct support to typically 2 to 3 Executives on the Technology team, while partnering with a team of high-performing Executive Assistants to support collective initiatives across the Technology organization and other areas of the business.
If you were an Executive Assistant now, here are some of the core activities you would be doing:
Maintaining a weekly view of top goals, priorities, and commitments
Maintaining an organized inbox of the Executives according to authorization
Providing exceptional support with calendar management, anticipating conflicts, priorities and scheduling needs
Coordinating meeting agendas, meeting action items or follow-ups, and preparing presentation materials based on direction from the Executives you support
Organizing multi-leg international and domestic travel arrangements
Organizing and submitting expense reports in a timely manner
Processing vendor invoices in accordance with financial guidelines
Support budget tracking, spend visibility and financial requests across the team
Collaborating closely with the Technology EA team to maintain a connected, cross-functional view of priorities, activities and dependencies across the Technology organization
Partnering with fellow Technology EA’s to proactively share information and coordinate across leadership calendars
Planning and executing Technology events and experiences in partnership with the EA Team, including leadership offsites, team building activities, Tech-wide events, and Live It experiences, taking the lead on execution when required
Executive Enablement
Operational Excellence
Technology Team Partnership
Here are some of the things you could be working on in the future:
Working towards your own professional development goals based on your areas of interest in the business
Identifying and implementing process improvements to administrative processes to enable effective operations within the Technology organization, in partnership with the Technology leadership team
Taking on the coordination of small projects, including clarifying deliverables, maintaining plans, coordinating stakeholders and tracking actions through completion
Are you our next Executive Assistant?
You have 3+ years of Executive Assistant experience and are looking to grow your career as an EA
You have a high level of proficiency with the Microsoft Office suite and are seasoned in creating compelling PowerPoint decks and presentation materials
You have great time management skills, and utilize sound judgement and prioritization when multi-tasking between competing priorities
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
You know how to prioritize and effectively manage the logistics of multiple Executives’ schedules such as pre-reads, agendas and following up on action items
You work independently, making informed decisions and resolving issues within your scope, and know when to escalate
You communicate clearly and professionally, including on your Executives’ behalf
You are comfortable building relationships and creating partnerships across a multi-lingual, multi-cultural working environment, and understand the nuances of cross-cultural communication
You remain calm and solutions focused when plans change, confidently managing last minute adjustments, rescheduling and complex travel disruptions handle. You can work flexible hours, weekends and holidays occasionally as needed to support our global business
Your passion for your work is paralleled by your passion for getting outside and living it
Compensation:
Skills Required
- 3+ years of Executive Assistant experience
- Eligibility to work in Canada
- High proficiency with the Microsoft Office suite
- Experience creating PowerPoint decks and presentation materials
- Strong time management, prioritization, and multitasking skills
- Strong emotional intelligence, discretion, and confidentiality
- Experience managing multiple executives' schedules, pre-reads, agendas, and action-item follow-up
- Ability to work independently, make informed decisions, resolve issues, and escalate appropriately
- Clear and professional communication skills, including communicating on executives' behalf
- Ability to build relationships in a multilingual and multicultural environment
- Ability to manage last-minute changes, rescheduling, and complex travel disruptions
- Availability to work flexible hours, weekends, and holidays occasionally
What We Do
Arc’teryx is a global design company based in North Vancouver, B.C. that specializes in technical high-performance outerwear and equipment. We design and manufacture a wide range of mountain sports outdoor apparel and equipment for all conditions and experiences, including mountaineering, ice and rock climbing, skiing, snowboarding, and trail running. Our company is built on a passionate and relentless commitment to design, craftsmanship and performance. We have a unique construction process that enables us to create technical products that can be trusted to perform at the point of extreme need. We are uniquely positioned in our industry as we have our own factory located in New Westminster, BC, which enables us to build products with a meticulous focus on detail and performance. We leverage this manufacturing knowledge and share it with our global partner factories. In the Coast Mountain Range behind our headquarters and design centre in North Vancouver, we field test our products in real world conditions allowing us to create the best-fitting, longest-lasting, highest-performing technical products available. We distribute our outerwear and equipment through more than 3,000 retail locations worldwide, in over 40 countries globally, including 38 branded and outlet stores in Europe, North America and Asia. The company started with six employees in 1989 and now has more than 1000 employees in Canada.
