Skydance Animation is looking for an experienced Executive Assistant who will be responsible for providing administrative support to two SVPs. This position requires strong organizational and time management skills, an aptitude to anticipate executive needs, as well as the ability to professionally interface with all internal departments and external partners. The ideal candidate has administrative experience with a passion for the animation industry.
Responsibilities
- Provide administrative assistance to the Senior Vice President of Human Resources and the Senior Vice President of Talent Acquisition & Development
- Manage Executives calendars including scheduling, coordinating, and arranging meetings and appointments with internal and external contacts
- Arrange physical and/or virtual conference details, issue meeting requests and invitations, coordinate agendas and materials as necessary
- Maintain consistent awareness of Executives priorities and strategically arrange/plan/rearrange days accordingly
- Coordinate detailed travel including overnight and international accommodations, scheduling of events, creating travel itineraries, and distribution of information to travelers
- Prepare and submit monthly expense reconciliation reports for teams
- Prep first day start paperwork for new employees
- Assist with filing, preparation and distribution of reports and documentation
- Maintain reports and tracking grids
- Act as a first point of contact for employees with inquiries for Human Resources and Talent Acquisition; customer service approach
- Attend and note-take in meetings, distribution as appropriate
- Other ad hoc duties as assigned
Requirements
- 5+ years of administrative experience; agency or management experience a plus
- Strong proficiency in MS Office & Google Suite
- Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, and internal and external senior management
- Organized and detail-oriented with the ability to manage multiple high priorities, meet deadlines for tasks and assignments, proactively anticipate needs, and manage time efficiently
- Excellent problem-solving skills, attention to detail and follow-through
- Resourceful, proactive, reliable, and assertive when necessary
- High level of integrity and discretion with confidential information and sensitive issues and information
- Familiar with a variety of entertainment industry concepts, practices, and procedures a plus
- Knowledge of creative, production, post-production processes, and related workflows a plus
The compensation range for this non-exempt position in Los Angeles, CA is $70,000-90,000 annually. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.
#Animation
Skills Required
- 5+ years of administrative experience
- Strong proficiency in Microsoft Office and Google Suite
- Excellent written, verbal, and interpersonal communication skills
- Ability to manage multiple high-priority tasks, meet deadlines, anticipate needs, and manage time efficiently
- Excellent problem-solving skills, attention to detail, and follow-through
- Resourceful, proactive, reliable, and assertive when necessary
- High level of integrity and discretion with confidential and sensitive information
- Agency or management experience
- Familiarity with entertainment industry concepts, practices, and procedures
- Knowledge of creative, production, post-production processes, and related workflows
What We Do
About Skydance Media Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter. About Skydance Interactive Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA. About Animation In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly
