The Role
Provides proactive executive and administrative support to the Executive Director and senior leadership team. Responsibilities include managing complex calendars and inboxes, arranging meetings and travel, tracking communications and deadlines, serving as a point of contact, assisting with administrative tasks, and covering other executive support functions. The role requires strong organisation, communication, prioritisation, attention to detail, flexibility, and proactive problem-solving.
Summary Generated by Built In
About the team and what we do
The Executive Support Team is the smallest team of the NMC’s Strategy & Insight directorate (alongside 5 other teams) which provides the key services to support our Executive Director and the leadership team. We’re a busy, close-knit team and provide high-quality, strategic administrative and business support to help our directorate achieve its goals.
Your role and impact
You will be one one of two Executive Assistant roles and reporting to the Executive Business Manager. You’re main focus will be to provide excellent executive support to the Executive Director and have the chance to interact with colleagues across the range of corporate support services, learning about our different projects and priorities.
In this role you will:
·Proactively manage the Executive Director’s complex calendar and inbox.
·Arrange Executive Director’s meetings, travel and accommodation.
·Act as the key point of contact for issues requiring the Executive Director’s attention.
·Ensure that Executive Director is aware of key internal and external communications and reports and key directorate and corporate deadlines.
·Assist the Executive Business Manager with administrative tasks where necessary.
·Provide proactive high quality support to the S&I SLT as a collective and to individual members as required.
To cover for other members of the Executive Support Team during periods of absence.
What you’ll bring
We’re looking for an experienced executive assistant who will bring excellent administrative and organisational skills to add to our team. We’re looking for someone who enjoys this role and is a creative problem solver, able to prioritise effectively and good at communicating with a range of colleagues. You’ll also take pride in attention to detail and in accurate, timely responses to requests. It’s important for us that you’re a team player, proactive, open to a variety of support tasks that may be required.
You’ll bring:
We’re looking for an experienced executive assistant who will bring excellent administrative and organisational skills to add to our team. We’re looking for someone who enjoys this role and is a creative problem solver, able to prioritise effectively and good at communicating with a range of colleagues. You’ll also take pride in attention to detail and in accurate, timely responses to requests. It’s important for us that you’re a team player, proactive, open to a variety of support tasks that may be required.
You’ll bring:
·Experience of effectively and proactively supporting an Executive Director.
·Excellent organisational skills and a methodical approach to managing competing priorities in a fast-paced environment.
·Strong communication skills and ability to build effective relationships with stakeholders at all levels.
·A proactive, open and flexible mindset while being comfortable with the daily EA tasks.
To view the full job description please follow the link below
Salary Details
London -
Edinburgh -
Add or remove this wording depending on role - managers discretion: Please note that this role requires you to review and work with sensitive and distressing material relating to fitness to practice cases and you will be given the appropriate support to deal with this material.
Benefits
- 30 days annual leave
- Enhanced Pension Contributions via our attractive Pension Scheme – with a basic 8% employer contribution as standard which increases up to 14% with optional added Employee Contributions
- Life Insurance – 4 x current salary
- Hybrid working
- Enhanced Maternity and Paternity Leave
- 24 Hours Employee Assistance Programme
- Cycle to Work Scheme
- Perkbox membership
- Subsidised restaurant in our Portland Place office
- Season ticket loans
Additional Information
The role you are applying for is a flexible role, and whilst you will be posted initially to a team, this may require movement between teams as the flow of work dictates. You will of course understand that this flexible approach enables us to provide the best possible service to our registrants and reach the outcomes to our cases quickly and within a reasonable timeframe. This will not change your terms and conditions and will be discussed with you prior to you taking up the post.
Hybrid Working Policy
We are currently working to a policy of office attendance for two days per week with the rest of the time working from home. Before submitting your application, please ensure you are able to commit to working in one of our office locations twice per week. If you are applying for a part-time role, please pro-rata office attendance based on the number of days you would be working.
Hybrid Working Policy
We are currently working to a policy of office attendance for two days per week with the rest of the time working from home. Before submitting your application, please ensure you are able to commit to working in one of our office locations twice per week. If you are applying for a part-time role, please pro-rata office attendance based on the number of days you would be working.
Our Pay Policy
It is expected that staff new to the NMC will ordinarily be appointed to the bottom of the relevant pay band. However in exceptional circumstances, it may be possible to offer a salary above the bottom of the relevant pay band but we may request proof of current earnings. Please note that we offer an annual review of salaries and adopt a generous progressive pay approach. Further details of which are available on request.
For our internal colleagues, you will be paid in accordance to our internal pay policy.
Reasonable adjustments
We will provide reasonable adjustments to support disabled candidates throughout the recruitment process. Please let us know if you need any additional support to enable you to make an application with us.
Screening and vetting
All of our roles are subject to pre-employment checks. We are in the process of introducing a vetting policy, and it is possible that this role may become subject to DBS and further vetting checks in future.
About
Our vision is for safe and effective nursing and midwifery practice across the four countries of the UK – regulated and supported by the NMC – a fit for the future organisation, with fairness and equity at the heart of everything we do. Our role is to protect the public and maintain confidence in the nursing and midwifery professions. As the largest independent regulator in Europe of more than 860,000 nursing and midwifery professionals, we have a crucial role in making this a reality. We do this by setting and promoting high education and professional standards for all future and registered nurses and midwives in the UK and nursing associates in England. We also ensure every nurse, midwife and nursing associate on our Register meets clear standards of conduct and practice which protects the public and the reputation of our professions. We have a duty to investigate concerns and to take steps to protect the public in the relatively rare instances where we need to limit or restrict a nurse, midwife or nursing associate’s right to practise. We are building a new NMC with integrity, fairness, respect, equity and effectiveness at its core. We are determined to improve and modernise our culture and ways of working. This will ensure that the public and professionals feel confident in our work.
Skills Required
- Experience proactively and effectively supporting an Executive Director
- Excellent organisational skills and a methodical approach to managing competing priorities in a fast-paced environment
- Strong communication skills and ability to build effective relationships with stakeholders at all levels
- Proactive, open, and flexible mindset
- Ability to perform daily executive assistant and administrative tasks
- Ability to work collaboratively and provide flexible support across teams
- Attention to detail and ability to provide accurate, timely responses
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The Company
What We Do
Independent regulator of 860,801 nursing and midwifery professionals. We cannot take referrals via social media, please see our website: http://nmc.org.uk/ftp
