Executive Assistant - Stout Strategy (Arlington, VA)

Stout is looking for an Executive Assistant to support our firm’s operations and rapid growth. At Stout, expectations are high but empowering. Your ideas will be heard, and your thoughts valued. You will be part of a team with direct access to Pointe’s partners and decision makers. You will work closely with senior leadership as a key contributor to operational effectiveness and efficiency. Quite simply, you will get the developmental benefits of a big firm with the high-touch culture and leadership opportunities of a boutique firm.

Stout Strategy operates in a highly flexible, hybrid office model. This position is located at our Arlington, Virginia offices. 

What You’ll Do

As an Executive Assistant, you will be responsible for the execution of high-level executive support with project management tasks, ensuring seamless operations in both administrative and consulting project activities. You will serve as a critical bridge to senior leadership between various internal teams, clients, and external stakeholders. Your role will also encompass driving organization and business development with a focus on scheduling, administrative initiatives, and data management to fuel the firm’s growth.

Your primary responsibilities include:

Executive Assistance:

• Coordinate and manage complex schedules for executive leadership, including meetings, appointments, and travel arrangements
• Book and manage travel itineraries for executives, including transportation, accommodations, and expense reporting
• Assist in preparing agendas, briefing documents, and materials for executive meetings and presentations
• Monitor and prioritize incoming communication for executives, responding to or delegating tasks as necessary
• Prepare and submit expense reports on behalf of executives, ensuring compliance with company policies
• Act as a key point of contact between the executives and internal/external stakeholders, facilitating communication and ensuring follow-up on actions

Project Coordination:

• Input and manage project-related data within internal databases, ensuring accurate and up-to-date information on timelines, budgets, and resources
• Generate regular reports on project status, budget tracking, and resource allocation for leadership review
• Coordinate resources across various consulting projects, ensuring alignment with project timelines and executive availability
• Track and follow up on project tasks, ensuring timely completion and communication of key milestones
• Identify areas for process improvements in project coordination and suggest ways to enhance efficiency

What You Bring

• BA or BS required with a clear track record of academic excellence
• Two to six years of professional experience, with a strong background in executive assistance, operations, and/or project management and coordination, preferably at a professional services firm
• Prior experience in professional services ERP software required
• Prior experience in HubSpot preferred
• Proficiency in Microsoft Windows, Outlook, Word, and Excel
• Excellent written and verbal communication skills
• Meticulous attention to detail with strong organizational and time management skills
• Demonstrated good judgement and ability to handle highly confidential information in a professional manner
• Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
• Ability to work independently in a fast-paced environment
• Ability to work with multiple internal, executive-level stakeholders and external stakeholders/vendors
• Positively contribute to the dynamic, high-achieving atmosphere of the firm

How You'll Thrive

• Operate with a proactive, solutions-oriented mindset, anticipating executive needs, identifying potential issues before they arise, and ensuring seamless day-to-day operations
• Maintain exceptional organization and attention to detail while managing competing priorities in a fast-paced, deadline-driven environment
• Build trusted relationships with senior leadership by demonstrating discretion, sound judgment, and the ability to handle highly confidential information with professionalism
• Communicate clearly and confidently with executives, internal teams, clients, and external stakeholders, ensuring alignment and timely follow-up on key initiatives
• Bring structure and discipline to complex scheduling, travel coordination, and project tracking, driving operational efficiency across the firm
• Adapt quickly to shifting priorities and evolving business needs while maintaining composure and a high standard of execution
• Contribute positively to the firm’s high-achieving culture through accountability, teamwork, and a willingness to take ownership beyond core responsibilities