Executive Assistant, Specialized Industries & Capital Markets (Beverly Hills, CA)

Position Title

Executive Assistant, Specialized Industries & Capital Markets (Beverly Hills, CA)

Location

Beverly Hills, CA 90212

Job Summary

The Executive Assistant (EA) is responsible for enhancing the effectiveness by providing advanced information management support (typically at an Executive or high-level management level), administrative support and organizational support. Responsible for handling a wide and complex range of administrative and executive support related tasks working under minimal supervision. Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure and remains flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Also responsible for gathering information to prepare reports, assisting with the planning of events, managing and directing certain inquiries, managing and prioritizing meetings for the executive and assisting with the creation of timely communications within the division. May be required to apply knowledge of assigned line of business to perform relevant administrative functions and related special projects.
This EA will be supporting the Specialized Industries and Capital Markets team with any projects, travel arrangements, office related functions. They will partner closely with other EA and Business Program Manager colleagues within the department to create a collaborative relationship to facilitate redundancy.
Pay Range: $33.43 - $37.11 - $42.66Pay Range: Local Minimum Wage - $0.00 - $0.00

Job Responsibilities:

• Organize written and verbal communication, draft letters and documents, take meeting minutes, oversee maintenance and organization of recordkeeping and filing. Effectively communicate announcements to the division and executive leadership.

• Partner with Marketing to help plan and execute a variety of events while communicating with internal colleagues and external clients to ensure a smooth run of show.

• Interface with other leaders, stakeholders, and vendors for business overviews, presentations and onsite visits.

• Support various Specialized Industries group managers with travel arrangements, manage calendars and prioritize meeting requests for an orderly schedule.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Conduct special projects and may assist with business unit specific tasks, as needed, including organizing team and culture building events.

• Support other EAs and BPMs as needed.

• Performs special projects, and additional duties and responsibilities as required.

• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings. Accountable to maintain compliance with applicable federal, state and local laws and regulations.

Job Requirements:

• Education level required: High School Diploma or equivalent.

• Bachelor’s degree, preferred

• 3+ years of administrative support experience.

• Professional experience relevant to assigned area preferred.

• Knowledge of standard office, practices and procedures.

• Excellent written and verbal communication skills with the ability to maintain confidential information.

• Proficiency using Email, Excel, Word, Adobe, PowerPoint or equivalent presentation software.

• Proven analytical skills to gather and summarize data for reports, find solutions to challenges and prioritize work.

• Demonstrated interpersonal skills to handle sensitive and confidential matters.

• Excellent customer service skills.

• Solid typing and data entry skills.

• Self-starter, self-directed and influential.

• Ability to multi-task and work under pressure in a time constrained environment.

• Proven ability to use independent judgment required to plan, prioritize, and organize a diversified workload for executive management.

• Ability to compose and respond to moderately complex correspondence.

• Team player with the ability to create structure amidst a leadership team with different working styles.

• Ability to work overtime if business needs require.

• Physical demands (ADA): No unusual physical exertion is involved.

Flagstar is an Equal Opportunity Employer

Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Benefits | Flagstar Bank

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and the San Francisco Fair Chance Ordinance, as appliable.