Executive Assistant - On-Site

We are seeking a highly organized, proactive, and dynamic Executive Assistant to support senior leadership in a fast-paced, growing start-up environment. The ideal candidate will possess excellent communication and administrative skills and have the ability to juggle multiple tasks with a high level of attention to detail. This role offers an exciting opportunity to make a meaningful impact and contribute to the success of a rapidly expanding company.

Key Responsibilities:

1. Executive Support:
• Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming calls, emails, and correspondence.
• Prepare and organize documents, reports, and presentations for meetings and presentations.
• Assist with day-to-day administrative duties and any ad-hoc tasks required by the executive team.
2. Project Coordination:
• Assist with creating, updating, and maintaining project timelines, budgets, and resource allocation plans.
• Coordinate and monitor the status of key projects and ensure that all deliverables are met within established timelines.
• Organize meetings with key partners, ensuring all necessary agendas and materials are prepared in advance.
3. Administrative Support:
• Maintain an organized filing system for both physical and digital documents
• Assist with the preparation and submission of bids, contracts, and other necessary paperwork in accordance with the company's policies and standards.
• Oversee office operations, including ordering supplies, managing office logistics, and ensuring a smooth workflow for the executive team.
• Track expenses for the executive team.
4. Client and Stakeholder Communication:
• Communicate regularly with clients, subcontractors, suppliers, and partners to ensure smooth operations.
• Prepare client-facing communications and ensure that the information shared is timely, clear, and professional.
5. Ad-Hoc Tasks:
• Take on additional responsibilities as needed, including assisting with recruitment efforts, company events, or other business development projects.
• Provide general office management, including coordinating office events, supplies, and maintaining a professional office environment.

Qualifications:

• Bachelor’s degree in business, or a related field.
• 7+ years of experience as an executive assistant or administrative support role, with experience in the construction industry or a related field.
• Basic understanding of construction terminology, project management principles, and industry best practices.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), and project management tools such as Trello, Asana, or similar platforms.
• Ability to maintain discretion and handle confidential information.
• Strong problem-solving skills and the ability to adapt quickly to changing priorities.

Preferred Skills:

• Experience with start-up environments or growing businesses.

Additional Information:

• This position will be based in College Grove, TN.
• Occasional travel may be required.
• Flexibility in work hours and the ability to work under pressure.

If you're passionate about working in a fast-paced, dynamic environment, and you have a solid foundation in executive assistance, we encourage you to apply for this exciting opportunity.

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