Be an Early Applicant
Filevine is a top-rated cloud-based case management solution for small and midsize legal firms and legal professionals.
The Role
Provide high-level executive support to the CRO including calendar and travel management, meeting preparation, correspondence drafting, expense reporting, transcription and document management, data collection and reporting, and filing systems. Maintain confidentiality, strong written communication, prioritization, and contribute to a high-performing team.
Summary Generated by Built In
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.
We are looking for an executive assistant to support the CRO. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Responsibilities
- Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel
- Organizing CRO’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Prepare and submit expense reports on behalf of the CRO
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
- Collecting and analyzing information to prepare reports and prep CRO for meetings
- Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to encouraging, high performing team culture by completing individual tasks to achieve team goals.
Qualifications
- 1+ years as an Executive Assistant to C-level executives or Partners at professional services firms
- Experience operating in a fast growing company; tech company experience preferred
- Highly organized
- Able to anticipate needs and dependencies without being asked or directed
- Excellent time management and prioritization
- Superior writing/editing skills
- Flexible and willing to perform other duties as requested
- Strong attention to accuracy and detail
- A life long learner, constantly learning, improving and innovating
- Tech savvy
This is an onsite position based in our Sugar House office location
Competitive PTO and Holiday Schedule
Medical, Dental, vision and life insurance
Competitive Compensation and benefits package
Opportunity to learn from a dedicated leadership team
Dynamic, rapidly growing company, focused on helping organizations thrive
Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.
Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.
Skills Required
- 1+ years as an Executive Assistant to C-level executives or Partners at professional services firms
- Experience operating in a fast growing company
- Tech company experience
- Highly organized
- Able to anticipate needs and dependencies without being asked
- Excellent time management and prioritization
- Superior writing/editing skills
- Flexible and willing to perform other duties as requested
- Strong attention to accuracy and detail
- A life long learner, constantly learning, improving and innovating
- Tech savvy
- Onsite position based in Sugar House office location
Filevine Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Filevine and has not been reviewed or approved by Filevine.
-
Healthcare Strength — Health coverage is described as covering the major bases (medical, dental, vision) and is often framed as decent quality. In some cases, premiums and copays are portrayed as relatively favorable, suggesting tangible value from the plans.
-
Parental & Family Support — Paid parental leave is positioned as a standard, clearly offered benefit. The presence of parental leave alongside disability coverage signals baseline family-support provisions typical of growth-stage tech employers.
-
Fair & Transparent Compensation — Compensation is sometimes framed as fair or reasonable relative to role expectations, with technical roles in particular appearing closer to market-aligned ranges. This creates pockets where pay is perceived as competitive even if not consistently top-of-market across the company.
Filevine Insights
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Filevine is case management software built for and inspired by real attorneys. As a fully-featured suite of tools, it comes ready to manage every part of a moving case. Assign tasks, upload files or images, monitor staff productivity, and communicate with your client directly from within their case file. Our software is built on the truth that every law firm functions differently. That’s why Filevine is so customizable. Build new case-type templates, design automatic workflows, and receive customized reports on a schedule that fits your needs. Accessing your information is never a problem, because Filevine is hosted on The Cloud. To ensure security, your law firm’s data is protected through state-of-the-art encryption on redundant servers. All you need to get started is an internet connection and your favorite web browser. Learn more at filevine.com.
Gallery
