Executive Assistant (Russian Speaking)

Palladino, Isbell & Casazza (PIC Law) is a leading immigration law firm located in Philadelphia, providing expert US immigration services to clients throughout the world. Our fast-paced, progressive firm is focused on its mission to help immigrants, their families, and support businesses seeking to hire and sponsor immigrants. Our staff includes a team of attorneys, paralegals and support staff, speaking 14 unique languages. We emphasize teamwork and collaboration, to help encourage productivity and a positive work environment.

In addition to competitive base pay, our firm provides:

• Full healthcare coverage, including vision, effective on first day of employment
• 401k w/ employer matching after 1 year of employment
• 36-week parental leave policy
• Paid vacation, holidays, and personal time off, including volunteer work paid time off and a personal religious day of one's choosing.

You are a highly organized, proactive, and service-focused professional who thrives in a fast-paced environment and takes pride in anticipating needs, managing priorities, and providing exceptional support. You bring at least 2 years of experience in an Executive Assistant, Administrative Assistant, or similar role and have:

• Fluency in Russian and English, both spoken and written; additional language skills are a plus
• Exceptional organizational and time-management skills with strong attention to detail
• Ability to anticipate needs, prioritize competing demands, and manage multiple tasks simultaneously
• Strong ability to work independently, exercise sound judgment, and take initiative
• Ability to remain calm, professional, and effective under pressure
• Excellent interpersonal, written, and verbal communication skills
• Professional and welcoming demeanor when interacting with clients, partners, attorneys, and colleagues
• Experience working with diverse clients and maintaining a high level of confidentiality and discretion
• Strong business writing, proofreading, and document preparation skills
• Excellent calendar management and scheduling abilities
• Proficiency in Google Workspace, Adobe Acrobat, and other administrative tools, with the ability to quickly learn new programs, systems, and applications
• A proactive, solutions-oriented mindset with the ability to identify issues and resolve them before they become problems

The Executive Assistant plays a critical role in supporting the firm and ensuring the smooth and efficient operation of the office. We are seeking a highly organized and professional bilingual Executive Assistant (Russian + English) to provide comprehensive administrative and executive support.

The ideal candidate is proactive, resourceful, flexible, and comfortable managing multiple priorities in a fast-paced professional environment. This position requires excellent communication skills, strong attention to detail, and the ability to anticipate the needs of partners while maintaining a polished and professional experience for clients and colleagues.

Responsibilities include, but are not limited to:

• Managing partner calendars, appointments, meetings, and scheduling
• Coordinating communication between partners, clients, team members, and external contacts
• Providing Russian/English interpretation and translation as needed
• Prioritizing and managing multiple requests and deadlines
• Answering and directing telephone calls in a professional manner
• Managing incoming and outgoing mail, correspondence, and documents
• Greeting and assisting clients and visitors
• Completing forms and assisting with administrative documentation
• Maintaining organized electronic and physical files and records
• Handling sensitive and confidential information with professionalism and discretion
• Anticipating administrative needs and proactively addressing issues to keep leadership and the office operating efficiently
• Providing general administrative and operational support to the firm, including keeping office spaces stocked and organized
• Taking on special projects and other responsibilities as needed to support the firm's goals and day-to-day operations

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to spend long periods of time working with a computer, frequently communicate in person and through devices with co-workers and clients verbally or in writing. The incumbent must be able to understand and work through problem solving with co-workers, vendors, and clients. Must be able to prepare documents and review documents and information prepared by others. For some work may need to differentiate between colors and shapes. This job works in an office environment with close contact with other employees, standard levels of noise, movement, and odors, conditioned air and artificial light. No animals are permitted in the office space per our lease.