Executive Assistant (R.M.)

Hiring: Full-time Executive Assistant - Remote - $9,600 - $12,000/yr

🚀 About the Client 🚀

🎥 Mission-Driven Media & Ministry – Producing content, coaching, and creative projects that inspire transformation and purpose
🌍 Multi-Brand Ecosystem – Supporting both a nonprofit initiative and a for-profit creative studio
📈 Scaling with Intention – Growing team, audience, and influence across digital platforms
🤍 Faith-Led Culture – Values alignment, empathy, and service are central to how the team operates
🤝 High-Trust, High-Ownership Team – Open communication, accountability, and mutual respect are the norm

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

🗂 Task & Project Management (Notion)

📅 Calendar Management
📬 Inbox & Communication Management

📱 Social Media & Content Support

🤝 Team Liaison & Operations

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process - 

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 

📢 Why Are They Hiring an Executive Assistant?
Our client is hiring an Executive Assistant to act as a true right-hand partner to the founder. With growing content output, team size, and communication volume, there are simply too many moving parts for one person to manage effectively. This role exists to bring structure, follow-through, and calm—ensuring tasks don’t fall through the cracks, communication stays aligned, and the founder can focus on vision, leadership, and impact.

If you love being the person who brings order to complexity and enjoys supporting a high-visibility leader, this role will feel deeply rewarding. 🚀 

✅Qualifications:

• Must-Haves:
  • 🗣 Strong Communicator – Clear, professional written and verbal English; confident representing the founder across email, Slack, DMs, and external communication
  • 🧠 High Emotional Intelligence – Thoughtful, empathetic, and able to adjust tone based on context
  • ✝️ Faith-Aligned – Comfortable working in a Christian, mission-driven environment
  • ⏱ Reliable Executor – Tracks deadlines, action items, and commitments without reminders
  • 🤍 Professional Gatekeeper – Calm, trustworthy presence handling sensitive communication
• Nice-to-haves: 
  • 📱 Social Media Support – Experience managing posts, comments, and DMs
  • 🎨 Canva Graphics – Able to create simple, on-brand social graphics or thumbnails
  • 🎬 Light Video Editing – Basic experience with tools like CapCut
    

Responsibilities of the Executive Assistant:

Your responsibilities include:

• 🗂 Task & Project Management (Notion)
  • Maintain and update existing Notion dashboards and project trackers
  • Capture action items from meetings and appointments
  • Set timelines and deadlines for founder-specific tasks
  • Follow up with 7–8 team members to ensure task completion
  • Send reminders and keep projects moving forward

• 📅 Calendar Management
  • Manage daily appointments, meetings, and commitments
  • Ensure schedules are realistic, organized, and aligned with priorities

• 📬 Inbox & Communication Management
  • Clean up and organize a high-volume inbox using folders, filters, and labels
  • Unsubscribe from non-essential emails to maintain inbox clarity
  • Draft email responses for review, then gradually take over replies
  • Act as a gatekeeper and central point of contact for the founder
  • Manage communication across email, Slack, and text

• 📱 Social Media & Content Support
  • Schedule and post content across TikTok, YouTube, Instagram, and Facebook
  • Manage DMs, including podcast guest coordination and general inquiries
  • Perform basic video edits using tools like CapCut
  • Create simple, on-brand social graphics, thumbnails, or visual assets using Canva to support posts and campaigns (Nice-to-have)

• 🤝 Team Liaison & Operations
  • Work closely with the COO on action items and operational needs
  • Coordinate with podcast and production partners as the team scales
  • Provide ad-hoc operational support where needed

🏡 Want to Know More About the Client?

Our client is a mission-driven entrepreneur leading two fast-growing, impact-focused organizations at the intersection of media, ministry, and storytelling. Through a nonprofit arm and a creative studio, they produce powerful content, coaching programs, and digital initiatives designed to bring clarity, healing, and hope to a global audience. With a rapidly expanding team, an increasing public presence, and multiple communication channels in motion, the business is entering an exciting new phase of growth. Their work blends purpose with professionalism, creativity with structure, and vision with execution.
Joining this team means stepping into a role where your work directly supports meaningful impact—and where excellence and faith-centered values go hand in hand. 🌟

Company Culture and Core Values:

This is a fast-moving, purpose-first team that values clarity, honesty, and heart. Everyone is expected to communicate openly, take ownership of their work, and support one another as the organization grows.
Here’s what matters most to them:

• ✝️ Faith-Driven Work – Purpose and belief guide how decisions are made and how people are treated
• 🗣 Radical Candor – Honest, respectful feedback is encouraged—nothing gets swept under the rug
• 🛑 Clear Boundaries – Sustainable work rhythms and healthy communication matter
• 💛 Kindness in Action – Care and empathy lead, even in high-pressure moments
• ✅ Accountability – Commitments are taken seriously, and follow-through is essential

Together, the team builds meaningful work while supporting each other every step of the way.

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• 🚀 High-Trust Partnership – Work closely with a founder who values initiative and ownership
• 🌱 Growth-Focused Environment – Learn, expand your skill set, and grow alongside the business
• 📈 Potential Performance-Based Raises – Your impact is recognized and rewarded
• 🤍 Purpose-Driven Work – Be part of something that genuinely helps people

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  

Specifics:

• Time 
  • Full-time; 8:30 AM – 4:30 PM CST
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Tech Stack
  • G-Suite
  • Google Drive
  • Slack 
  • Notion
  • Monday.com
  • Social Media Platforms
    • TikTok, YouTube, IG, Facebook
      
• Compensation
  • Fixed Rate $9,600 - $12,000/yr