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We are looking for a highly organized, proactive, and execution-oriented Executive Assistant & Project Manager to support our COO.
This is a unique hybrid role combining executive support and project management. You will work closely with the COO, participate in key meetings, drive follow-ups and action items, and take ownership of projects and initiatives across the organization.
The ideal candidate is someone who doesn’t wait to be told what to do. You take ownership, keep track of details, follow up, connect the dots, spot what’s missing, and make sure things keep moving forward.
Responsibilities-Work closely with the COO on his day-to-day priorities and activities.
-Participate in meetings, take notes, summarize key decisions, and define clear action items.
-Own the follow-up process after meetings and ensure commitments are completed.
-Track priorities, deadlines, and open tasks for the COO.
-Prepare summaries, presentations, and materials as needed.
Project Management
-Manage cross-functional projects from planning through execution.
-Build timelines, track milestones, and ensure deadlines are met.
-Coordinate between teams and stakeholders and drive projects forward.
-Identify blockers, follow up with relevant stakeholders, and proactively resolve issues.
-Provide regular updates on project status and open items.
-Take ownership of ad-hoc projects and initiatives from start to finish.
Requirements-2+ years of experience in Executive Assistance, Project Management, Operations, PMO, or a similar role.
-Exceptional organizational and time-management skills.
-Strong attention to detail and a high level of accuracy.
-Excellent follow-up and execution skills.
-Ability to manage multiple priorities and deadlines simultaneously.
-Strong communication and stakeholder management skills.
-Proactive, hands-on approach with a strong sense of ownership.
-Ability to work independently and operate effectively in a fast-paced environment.
-Comfortable working closely with senior leadership.
-High level of English – Must
Skills Required
- 2+ years of experience in Executive Assistance, Project Management, Operations, PMO, or a similar role
- Exceptional organizational and time-management skills
- Strong attention to detail and a high level of accuracy
- Excellent follow-up and execution skills
- Ability to manage multiple priorities and deadlines simultaneously
- Strong communication and stakeholder management skills
- Proactive, hands-on approach with a strong sense of ownership
- Ability to work independently and operate effectively in a fast-paced environment
- Comfortable working closely with senior leadership
- High level of English
What We Do
Helfy is building one of the world’s leading digital healthcare platforms - seamlessly connecting patients, doctors, and pharmacies through an integrated telehealth ecosystem. Through the DoktorABC platform, Helfy serves 1M➕ patients, providing a simple and high-quality digital healthcare experience from consultation to medication delivery. Our platform enables patients to: ▪️ Consult certified doctors for 40+ health and lifestyle conditions ▪️ Access 500+ partner pharmacies in real time ▪️ Receive fast and secure delivery of 5,000+ medications Helfy currently operates across Germany, France, and Switzerland, with upcoming expansion to the United Kingdom and the United States. Our mission is to provide innovative and immediate access to medical treatment, allowing patients to spend less time waiting and more time living.
