Executive Assistant - Pricing & Administrative Support

We are seeking a highly organized and proactive Executive Assistant to provide strategic pricing oversight and executive-level administrative support for our property management portfolio. The ideal candidate combines expertise in dynamic or variable pricing systems (e.g., PriceLabs, Airbnb Smart Pricing, Expedia) with operational knowledge of short-term rentals or real estate.

This role requires a self-starter capable of managing pricing strategies, analyzing performance metrics, and supporting executive-level administrative functions with precision and discretion.

Key Responsibilities:

• Manage and optimize dynamic pricing for multiple properties using PriceLabs or similar tools
• Adjust rates based on occupancy trends, seasonality, local events, and competitor pricing
• Monitor competitor pricing and market conditions to recommend strategic rate changes
• Track and analyze key performance metrics (occupancy, ADR, RevPAR) and generate reports
• Conduct market research to identify revenue growth opportunities and emerging trends
• Develop pricing strategies for new properties, special events, or seasonal campaigns
• Ensure pricing consistency across all booking platforms (Airbnb, Vrbo, Booking.com, etc.)
• Collaborate with property managers and operational teams to implement pricing strategies
• Test and optimize promotions, discounts, and special offers to maximize revenue
• Manage executive-level email, calendar, and scheduling with discretion
• Prepare and maintain SOPs, process manuals, and pricing policies
• Organize, reconcile, and track property-specific financial reports, invoices, and expenses
• Support marketing campaigns, including content scheduling, email newsletters, and social media coordination
• Audit listings and dashboards to ensure operational accuracy
• Handle guest communications related to bookings, pricing, and policies
• Assist in project management, coordinating tasks, deadlines, and follow-ups across teams
• Maintain confidentiality of sensitive business, guest, and financial information
• Identify process improvements and implement efficiency measures across operations and admin workflows
• Prepare executive summaries and reports to inform business decisions
• Support onboarding and training of new team members on pricing systems and administrative processes
• Coordinate with third-party vendors and partners for operational or marketing initiatives

Qualifications & Skills:

• Minimum 3 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator supporting senior-level operations.
• Proven experience with dynamic/variable pricing software (e.g., PriceLabs, Airbnb Smart
• Pricing, Expedia) and short-term rental or property management operations.
• Strong analytical skills with the ability to interpret data and generate actionable insights.
• Exceptional verbal and written communication skills in English.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite.
• Familiarity with CRM and project management tools such as HubSpot, ClickUp, Asana, Trello, or Notion.
• Excellent organizational, problem-solving, and multitasking abilities.
• High level of discretion and professionalism when handling sensitive information.