Executive Assistant to the President

161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,
Executive Assistant to the President
Executive Assistant to the President of Capital One Canada
Capital One Canada is looking for a proactive and detail-oriented Executive Assistant to lead the administrative duties for the President of our organization. This position needs someone who is comfortable and excited to represent the Office of the President with professionalism, quickly adapting to change and remaining cool under pressure. This role requires a high level of ownership and organization, the ability to juggle and correctly prioritize multiple tasks and projects, connect dots to make informed recommendations and decisions, and provide leverage for the President.
Responsibilities:

• Be the primary contact for all things pertaining to the President of Capital One Canada and the Office of the President and represent the brand of the President with professional, enthusiasm, and optimism.
• Organize and coordinate logistics of executive meetings, events and offsites through heavy partnership and collaboration with other departments. Logistics include catering, room/venue booking, audio/video and other essential services as needed to ensure meetings run smoothly
• Prepare agendas and itineraries for meetings and attend meetings as needed, capturing and synthesizing minutes when required
• Generate and manage executive task lists layering in on judgment, timelines, and priorities
• Provide heavy and detailed proactive calendar management, interacting with both internal and external executives, assistants and other stakeholders to coordinate a variety of complex executive meetings. This will include accurate and verified subjects, attendees, supporting documentation and preparation
• Lead the executive administrative professional community, mentoring others and supporting community engagement and involvement (including, but not limited to, organizing team meetings, celebratory events and supporting the performance management cycle)
• Answer incoming calls and provide support as required by capturing detailed, inclusive messages that allow the executive to respond effectively , and s creen executive emails to support prioritization
• Coordinate and book all travel and manage all expenses, including creating detailed itineraries and supporting sometimes frequent and time-sensitive changes as needed
• Assist the President and the Office of the President with the preparation and distribution of presentation materials, including decks, speaking notes, and so on
• Maintain the highest level of customer service externally and internally across the entire business

You should apply if you:

• Have worked with, and represented, the most senior leaders in an organization with success and the highest level of professionalism and care
• Can take what others see as chaos and create a clear plan through organization and attention to detail
• Gain deep personal satisfaction from problem solving, driving results and ensuring a job well done
• Are exceptionally detail-oriented, easily finding typos and correcting inaccuracies and inconsistencies and a re proactive in finding ways around, through, or over any hurdle in your path
• Are a multitasker, juggling multiple projects and deadlines simultaneously while maintaining your focus and comfort with evolving priorities
• Are a skilled written and verbal communicator
• Have a growth mindset, are able to learn from your mistakes and are always seeking new knowledge
• Love doing things efficiently
• Constantly strive to make things better

Basic Qualifications:

• High School Diploma, GED or Equivalent Certification
• 10 Years of experience supporting a senior executive level providing strategic counsel, technical expertise, critical analysis and acting as a trusted confidant, preferably in the financial industry, including areas of travel, communication, meeting coordination, reports, projects
• 10 Years of experience working with electronic office tools (Google Suite preferred)
• 7 years of experience in Communication: written and spoken communications

Preferred Qualifications:

• Bachelor's Degree
• Notary public
• Experience in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Forms, and sites for collaboration)

Capital One Canada is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at [email protected] . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to [email protected]
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).