The Executive Assistant is responsible for performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal and writing skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast paced setting. This position must demonstrate good telephone skills and be able to assist others in a courteous manner, following up on the caller's needs. Duties Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees. Responsible for the President's calendar regarding all requests for appointments, coordinating schedules, invitees, locations. Will generate communications on behalf of the President. Strong writing skills are required. Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required. Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible. Demonstrates and maintains a courteous and helpful approach when dealing with patients, physicians, visitors and co-workers. Works on issues of a sensitive nature with confidentiality. Responsible for coordinating off-site meetings as required.
This position is designated as safety-sensitive pursuant to 63 O.S. § 427.8 and is subject to our Alcohol and Drug-Free Workplace Policy and applicable zero-tolerance standards regarding marijuana (including for individuals who hold a valid medical marijuana license) and other intoxicating substances as permitted by Oklahoma law.
QualificationsEducation:
- 2 Year/Associate Degree (required)
- 4 Year/Bachelor's Degree (desirable)
- Post Graduate Degree (viewed favorably)
License/Certification: Current Oklahoma Driver's License
Experience: 3-5 years
Skills Required
- Associate degree
- Bachelor's degree
- Current Oklahoma driver's license
- 3-5 years of experience
- Strong writing and interpersonal skills
- Proficiency with various software packages
- Ability to coordinate large group meetings and manage multiple tasks
- Confidentiality and discretion when handling sensitive information
What We Do
Oklahoma State University Medical Center is a downtown Tulsa osteopathic teaching hospital that provides patient care while training future healthcare professionals. It operates more than 14 residency and fellowship programs, training over 280 residents annually, and partners with OSU Center for Health Sciences and Diagnostic Imaging Associates to extend care into rural Oklahoma. Its mission centers on improving individual and community health through compassionate, excellent care and medical education.
