Executive Assistant to the President (local search only)

KIMEP University

KIMEP University is the leading American-style, internationally-accredited, English-speaking academic institution in the Commonwealth of Independent States. It provides a world-class academic experience and a unique international environment to all its students and faculty members. KIMEP University was established in 1992 and has built a very strong regional reputation as a leading provider of higher education. All established Master’s and undergraduate programs are accredited by at least one recognized international accreditation agency. Academic programs are regularly rated in the top rank by national bodies.

Almaty, Kazakhstan

The city of Almaty is situated at the base of the majestic Tien Shan Mountains in Southeast Kazakhstan. About 2 million people live in or near Almaty. It is the financial, cultural, summer and winter sports capital of Kazakhstan with a cosmopolitan atmosphere. Kazakhstan is located at the heart of Eurasia with important commercial connections to Asia and Europe. Forming part of the Silk Road of the 21st century, Kazakhstan offers unique opportunities in oil and gas, economic development, and trade. Kazakhstan has a dynamic economic, social, educational and cultural environment that provides great opportunities for research. 

The Office of the President is looking for applicants to the following permanent vacant position:

Title: Executive Assistant to the President
Division: Office of the President

Position reports to: President of KIMEP University ( in his absence-Provost) and the Senior Executive Assistant to the President

Key responsibilities and duties:
Under guidance of the Senior Executive Assistant, provide full support to the President; this may include, but is not limited to:
Organizing meetings and events at the request of the President
Providing full logistic support for guests of the President
Following up on assignments given by the President to the Vice Presidents and other members of the University administration, and providing the President with progress updates
Briefing the President on key projects, activities, and issues
Leading, supervising and guiding, as appropriate, projects initiated by the President
At the request of the President or the Provost and General Deputy to the President, represent the Office of the President to the external community
In the absence of the Senior Executive Assistant manage the day-to-day activities and administrative issues of the Office of the President
Manage the maintenance of records of the Office of the President
Supervise, train and develop the skills of Student Assistants in the Office of the President
In the absence of a Communications Officer:
Serve as the President’s Cabinet (PC) Secretary: Organize PC meetings at the request of the President and/or other PC members; collect background information on the proposed agenda items and brief the President; create meeting agenda; take meeting minutes; ensure that the minutes are signed by all members; and maintain the files containing the minutes
Under the guidance of the Communications Officer write official correspondence for the President
Ensure that the information on the President is correct and up-to-date on the KIMEP website and in other materials
Carry out other projects and assignments at the request of the President or the Provost and General Deputy to the President
Prepare and maintain regular financial reports on the Office of the President’s expenditures and work closely with the Accounting and Finance Department. 

Minimum qualifications:
Bachelor’s degree from a recognized and accredited university
Proficiency in English and Russian languages
2+ years relevant work experience
Experience with project management and event coordination
Work experience in Central Asia or the CIS region
Work experience in a diverse, international environment
Excellent written and verbal communication skills
Ability to work in a fast-paced environment, multitask, and manage short-term and long-term projects and assignments
Attention to detail
Problem-solving, critical thinking and analytical reasoning skills
Proficiency in Microsoft Office
Preferred qualifications:
Work experience in a higher education institution
Work experience in the office of a President, CEO or other executive officer
Fluency in Kazakh language
Supervisory experience

Application Process:

Interested applicants can apply via our HR Portal: hr.kimep.kz till August 1, 2021 (Sunday) inclusive . Please indicate your salary expectations ( gross, KZT per month).

Please take into account: 

As the employer, KIMEP University will request for a valid vaccination passport from all final candidates from Covid-19 to any position or agreement to make vaccination from Covid-19 till the starting date of employment. 

In case a candidate has any medical documented reason and can not make vaccination he/she has to provide a VKK conclusion.

If a final candidate can not provide a vaccination passport or VKK conclusion then he/she can not be employed at the University.