About NewsBreak
Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized local news and information powered by advanced AI, recommendation systems, and adtech.
Recognized by Fast Company as #32 on the Top Workplaces for Innovators, we're proud to be Great Place to Work® certified and home to a dynamic team of technologists, product innovators, and business leaders who are passionate about solving meaningful challenges at scale.
Together, we reached unicorn status in 2021, and we remain committed to continuing this high-growth trajectory with the right team to fulfill our mission: building the infrastructure layer for content intelligence.
If you’re inspired to dream big, innovate fast, and make a difference, we’d love to hear from you! For more information, visit www.newsbreak.com/about
NewsBreak is looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our executive leadership team, with a secondary responsibility supporting HR recruiting coordination. This is an on-site role suited to someone who can adapt to different working styles, stays organized under changing priorities, and enjoys being the connective tissue between leadership and the broader team.
This position is 100% in-office (Monday through Friday) at our Mountain View headquarters.
What You'll Work OnExecutive Support
- Manage complex calendars, balancing competing priorities and ensuring executives' time is aligned with business needs
- Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate communication across stakeholders
- Plan and manage domestic and international travel, ensuring seamless logistics and execution
- Prepare agendas, presentations, meeting materials, and follow-up action items
- Process expense reports, invoicing, and administrative correspondence in accordance with company policy
- Support team operations, including all-hands meetings, offsites, happy hours, and other team events
- Serve as the primary point of contact between supported executives and the rest of the company
- Build strong working relationships across teams and become a trusted partner to the leaders you support
- Help improve operating rhythms and identify opportunities to streamline processes
- Track projects and commitments so nothing falls through the cracks
- Support special projects and cross-functional initiatives as needed
- Exercise sound judgment, professionalism, and discretion when handling confidential information
HR Support
- Help schedule and coordinate candidate interviews across stakeholders as needed
- Assist with occasional recruiting events or onboarding logistics
- Provide administrative support for employee benefits processes, including enrollment coordination, vendor communications, and employee inquiries
- Support immigration administration by coordinating with external immigration counsel, tracking case progress, collecting required documentation, and communicating with employees throughout the process
- 2–4 years of executive assistant or administrative support experience
- Experience supporting senior leaders in a fast-paced, high-growth environment
- A track record of managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
- Excellent written and verbal communication skills, with the ability to tailor communication to different audiences
- A collaborative mindset and enjoy partnering across teams to solve problems and move work forward
- Strong organizational skills and the ability to operate independently amid changing priorities
- High level of discretion and professionalism when handling confidential information
- Fluency with Google Workspace / Microsoft Office; familiarity with ATS, HRIS platforms (e.g., Greenhouse, Workday) is a plus
- Comfort working on-site and collaborating across departments
- Bachelor's degree.
- Professional fluency in both English and Mandarin Chinese is a plus.
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Skills Required
- 2-4 years of executive assistant or administrative support experience
- Experience supporting senior leaders in a fast-paced, high-growth environment
- Track record of managing complex calendars and resolving competing priorities
- Excellent written and verbal communication skills
- Collaborative mindset and ability to partner across teams
- Strong organizational skills and ability to operate independently amid changing priorities
- High level of discretion and professionalism handling confidential information
- Fluency with Google Workspace and Microsoft Office
- Comfort working on-site and collaborating across departments (100% in-office)
- Bachelor's degree
- Familiarity with ATS and HRIS platforms (e.g., Greenhouse, Workday)
- Professional fluency in both English and Mandarin Chinese
What We Do
NewsBreak is the leading platform for local news and information, with more than 40 million users across America. By using new technology, NewsBreak provides community-focused news and information from over 10,000 sources in a timely and accessible way. NewsBreak is bridging the gap between new technology and traditional local media, offering an innovative digital solution that allows users to get the information they need to live safer, more vibrant, and connected lives. Based in Mountain View, California, NewsBreak connects users with local information, national publishers, and targeted advertising from local businesses, with increased traffic and revenue that helps strengthen local communities. We are always looking for great talents. Contact us via [email protected] Our website: https://www.newsbreak.com/about Creator Program: https://www.newsbreak.com/creators Publishing Platform: https://mp.newsbreakapp.com Android App Download: https://play.google.com/store/apps/details?id=com.particlenews.newsbreak&hl=en iOS App Download: https://itunes.apple.com/us/app/news-break-personal-local/id1132762804?mt=8
