Executive Assistant, Penguin Random House Media Group, On Site North Hollywood, LA

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Penguin Random House seeks an Executive Assistant to support the Penguin Random House Media Group, located in North Hollywood, CA. This is an on-site, in office role.  

The Executive Assistant will support the President of Development and Vice President of Development while assisting with the day-to-day development and operations of the newly formed Penguin Random House Media Group, which oversees the development and production of Penguin Random House projects for film and television.  

This position requires excellent organizational and administrative skills, strong creative instincts, and a strong working knowledge of the film, television, and publishing industries, including writers, directors, producers, actors, agents, managers, studios, networks, streamers, and production companies. The ideal candidate is highly organized, resourceful, detail-oriented, and passionate about books, film, television, and adaptation. This is an opportunity to work closely with senior development executives while gaining hands-on experience across creative development, project tracking, industry research, and the broader adaptation process. 

Knowledge of the publishing industry and media rights is a plus but is not necessary. Must have access to a car and the ability to be in person in the office Monday through Friday working 9:00am-6:00pm PST. 

The Role: 

• Manage the day-to-day administration of the office and executive desks, including heavy calendars, scheduling, meeting coordination, lunches, conference calls, incoming and outgoing phone calls, and phone logs. 

• Anticipate scheduling and administrative needs, track follow-ups, and help executives prioritize competing deadlines and responsibilities. 

• Read and evaluate books, comics and graphic novels, scripts, treatments, pitches, and writing samples; provide thoughtful creative feedback and coverage as needed. 

• Build company and project pitch decks. 

• Manage and coordinate incoming and outgoing project submissions and maintain accurate submission logs, project tracking, and related materials. 

• Research writers, directors, producers, actors, and potential producing, studio, network, and streaming partners using industry trades, tracking boards, databases, and professional relationships. 

• Maintain development reports, project grids, and other internal tracking documents and participate in weekly development meetings. 

• Prepare executives for pitches, meetings, and calls by compiling relevant project, company, talent, and marketplace information; track follow-ups and next steps. 

• Monitor industry trades, announcements, and marketplace activity and flag relevant talent, projects, buyers, partners, and trends to the development team. 

• Coordinate with PRH publishers, editors, rights teams, and other internal stakeholders to obtain materials and information related to projects under consideration or in development. 

• Manage guests and visitors, including providing directions and parking information and greeting guests upon arrival. 

• Oversee day-to-day office operations, including coordinating vendors, maintenance and repairs, IT and audio/visual needs, parking, supplies, and facilities-related projects. 

• Maintain physical and digital office libraries and files, including books, comics and graphic novels, scripts, company files, and project materials. 

• Liaise with other Penguin Random House publishing imprints and divisions regarding publishing contracts, rights information, conventions, book and graphic novel supply, company events, and other internal needs. 

• Run occasional business-related errands and provide additional administrative and operational support as needed. 

Qualifications:

• Minimum of a year’s experience running a desk at an agency, management company, or production company. 

• High level of attention to detail, skilled in managing competing priorities, and ability to produce highly accurate work. 

• Strong familiarity with applications like AirTable and Canva. 

• Discretion regarding confidential materials. 

• Organizational skills and the capability to prioritize and navigate competing deadlines. 

• Effective interpersonal communication skills. 

• Resourcefulness and ability to anticipate needs. 

• Strong creative judgment and the ability to articulate thoughtful opinions about books, scripts, writers, filmmakers, and other creative material. 

• Strong follow-up skills and the dexterity to manage a busy inbox and multiple calendars. 

• Able to work both independently and as a member of a team. 

• Capability and interest in learning new applications. 

• Effective written communication skills. 

• An avid reader with a genuine passion for books, film, and television and a strong interest in adaptation and development.  

• Must have a valid driver’s license, access to a car, and the ability to work in person at the Los Angeles office Monday through Friday. 

The Penguin Random House national headquarters is located in New York City. The position is full time, in-office at our Penguin Random House Media Group offices located in North Hollywood with candidates based in the United States who can work primarily on Pacific Time from 9am-5pm PST.  

The salary for this position is $55,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.       

Applications for this role will be accepted through September or until the role is filled. We encourage you to apply early, as we review applications on a rolling basis. Please include your resume and cover letter for consideration. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and our FAQs page. 

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications. 

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off. 

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.  

Disclosure requirements pertaining to the collection of your personal data: 

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG. 

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here. 

You can contact the company’s Data Protection Officer at the above-mentioned postal address.  

Further information on data protection and your rights can be found here. 

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address. 

Further information on data protection and your rights can be found here.

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

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