Executive Assistant, PDT R&D

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Job Description
About the role:
The Plasma-Derived Therapies (PDT) R&D Organization is dedicated to bringing forward new plasma-derived therapies for patients with immunologic, hematologic, and other complex diseases.
The Executive Assistant, PDT R&D will provide comprehensive, high-level administrative support to the Head of PDT R&D and other department leadership as required. Work closely and proactively with the head of PDT R&D to maintain smooth functioning of department activities. Provide general administrative support to the department as needed. Coordinate hybrid and onsite meetings and events for the leadership, program teams and department. Communicate in a clear, timely, and professional manner. Guide and partner effectively with administrative professionals as part of a community of practice. Maintains confidentiality and integrity at all times.
How you will contribute :

• Proactively perform all work and makes decisions with minimal supervision and/or instructions.
• Communicate in a clear, professional and articulate manner. Able to communicate complex information/data in a simple manner both orally and in writing.
• Actively manage the calendar of the Head of PDT R&D and other leaders in a hybrid, cross-functional and highly global work environment.
• Schedule and coordinate onsite and offsite meetings and events including regularly occurring hybrid group meetings, quarterly hybrid department townhalls across global locations, biannual leadership face-to-face meetings, annual face-to-face meetings for each program team, local celebration events, and others as required. Responsibilities may include scheduling, booking meeting space, interfacing with facilities, catering and AV support, managing agendas, speakers & presentation materials, arranging for team activities, dining & transportation, etc., in accordance with company policies.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.
• Receive all visitors and handle all registration and/or scheduling for any onsite or offsite guests.
• Prepare, process, and reconcile all expense reports, credit card statements, invoices, purchase orders, accounts payables, etc. with minimal oversight and in accordance with Company policies and procedures.
• Prepare all domestic and international travel in accordance with Company policies and procedures.
• Order/maintain department supplies. Arranges for department equipment repair and/or maintenance.
• Act as a resource for leadership, staff, and other administrative assistants in Company policies, tools, technologies and procedures and provides regular updates to department members when changes & updates occur. Contribute to process improvements and administrative efficiencies across the department.
• Complete other special projects as directed by manager or staff.
• Perform miscellaneous copying, filing, scanning, organizing, mailing, etc.
• Collaborate and provide necessary support for other administrative staff, when necessary.
• May participate in the hiring and onboarding of other administrative staff when necessary.
• May be responsible for records management and aggregate spend tracking for the department.
• Provide additional support as needed for the greater department.
• Perform other duties as assigned.

Minimum Requirements/Qualifications:

• Minimum of 5 years' administrative experience supporting one or more senior leaders. BA degree preferred. Experience in the biotech industry or other R&D environment a plus.
• Ability to proactively anticipate department and leadership needs and address them with minimal supervision.
• Strong computer literacy with advanced skills in Microsoft Outlook, Word, Excel and PowerPoint. Experience using AI tools like Copilot preferred.
• Strong organizational and project-management skills; ability to prioritize and multi-task effectively.
• Experience planning events independently.
• Excellent verbal and written communication skills.

• Understanding of large-size corporate structures including corporate policies and procedures.

• Manual dexterity required to operate office equipment (i.e. computers, phones, etc.).
• This role is hybrid, based in the Kendall Square area of Cambridge, MA. Occasional local travel between the Cambridge and Lexington campuses may be required.

More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" following Takeda's Hybrid and Remote Work policy.
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Boston, MA
U.S. Hourly Wage Range:
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
Boston, MA
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
No
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.