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Closing Date:
Type of Position:Professional Staff - Operations
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:ICE | PCPHSL Administration
Department's Website:
Summary of Job Duties:The Executive Assistant will manage Primary Care & Population Health Service Line (PCPHSL) Office as a central liaison and initial point of contact for Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator. This position will manage executive meetings with internal and/or external stakeholders. As well as, prepare itineraries for executive staff and guests. The Executive Assistant will manage all aspects of various projects of a complex nature and/or medium size initiatives by identifying appropriate resources needed and developing schedules to ensure timely implementation and execution of strategic plan and initiatives.
Qualifications:
Minimum Qualifications:
- Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience
Qualifications Equivalencies:
Additional Information:
Responsibilities:
- Works at the direction of the Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator to provide support for executive level projects or assignments Incumbent will promote, organize, assist, communicate, develop timelines, and affirm goals for all projects.
- Manages the daily logistics and corresponding communication for each project.
- Ensures documentation and communications are timely and organized.
- Manages project reporting, including tracking critical steps, outcomes, and deliverables.
- Provides an extremely high level of customer service to stakeholders.
- Collects and consolidates data.
- Serves as a liaison between key stakeholders, staff, leadership, consultants, and other partners.
- Liaison with external partners, visitors, interdepartmental team members.
- Ensure information flow to and from the SLA, ND & ASLA, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)
- Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Track, monitor and follow progress of projects, action items, strategies that emanate from the director.
- Initiate subsequent follow-up meetings and communication for key stakeholders as directed.
- Review correspondence and draft responses for the director as appropriate, or forward to the appropriate person for response and/or reply.
- Manages and oversees calendars to ensure schedules as requested
- Manage travel accommodations for service line leadership
- Process travel reimbursements by ensuring proper documentation and adhering to UAMS guidelines.
- Assist to coordinate, plan for any events assigned.
- Other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Annual TB Screening, Criminal Background Check, Substance Abuse Testing
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Standing, Talking, Walking
Frequent Physical Activity:Crouching, Driving, Kneeling, Lifting, Pulling, Pushing, Reaching, Stooping
Occasional Physical Activity:Balancing, Climbing, Crawling, Crouching
Benefits Eligible:No
Skills Required
- Bachelor's degree plus two years of administrative or related experience
- High school diploma or GED plus six years of administrative or related experience
- Proof of legal authority to work in the United States on the first day of employment
- Annual TB screening
- Criminal background check
- Substance abuse testing
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
