We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a Paralegal background to provide high-level administrative and legal support to our executive team. This role requires exceptional multitasking abilities, strong communication skills in both English and Portuguese, and a deep understanding of legal documentation, scheduling, and executive operations. The ideal candidate will serve as a key partner in maintaining efficiency, managing sensitive information, and ensuring smooth coordination across all aspects of business and legal operations.
Requirements
Key Responsibilities:
- Manage executive calendars, appointments, and travel arrangements, ensuring optimal scheduling and time management.
- Handle confidential correspondence, including legal documents, client communications, and internal memos.
- Prepare, review, and organize legal contracts, agreements, and case-related files.
- Conduct legal research and compile findings into concise summaries or reports.
- Maintain and update databases, case files, and document management systems.
- Draft, proofread, and edit legal and business correspondence, presentations, and reports.
- Act as the primary liaison between executives, clients, and partners—ensuring timely and professional communication in both English and Portuguese.
- Coordinate meetings, prepare agendas, take minutes, and ensure follow-up on action items.
- Support business operations through project tracking, deadline management, and workflow optimization.
- Assist in billing preparation, expense tracking, and other administrative financial tasks.
- Anticipate executive needs and proactively resolve issues before they escalate.
- Uphold confidentiality and handle sensitive information with the highest degree of professionalism.
Qualifications & Skills:
- Minimum 2+ years of experience as an Executive Assistant, Legal Assistant, or Paralegal.
- Strong command of English and Portuguese (both written and verbal).
- Proficient in Google Workspace, Microsoft Office Suite, and document management tools.
- Exceptional organizational, time-management, and multitasking abilities.
- Strong attention to detail and accuracy in all deliverables.
- Excellent interpersonal and written communication skills.
- Ability to work independently, prioritize effectively, and handle confidential matters discreetly.
- Familiarity with legal terminology, procedures, and documentation.
Benefits
- Paid training
- Work from home
Top Skills
What We Do
At Virtual Assist, we help business owners, financial advisors, and enterprises scale efficiently by providing highly skilled, cost-effective virtual assistants from the Philippines starting as low as $5 per hour.
Our mission is simple: save you time and money by matching you with top-tier remote talent, allowing you to focus on high-value, revenue-generating activities.
Why Choose Virtual Assist?
✅ Affordable & Scalable – Cut overhead costs without sacrificing quality.
✅ Pre-Vetted Talent – Hire experienced VAs skilled in admin tasks, CRM management, marketing, customer support, and more.
✅ Seamless Integration – Our VAs work within your existing systems, from HubSpot and Salesforce to QuickBooks and beyond.
✅ AI + Automation Ready – We help businesses implement AI alongside virtual assistants for maximum efficiency and growth.
Who We Serve
We specialize in helping:
📌 Financial Advisors & Investment Firms – Free up time for client relationships and compliance.
📌 Small to Mid-Sized Businesses – Scale operations without increasing overhead.
📌 Enterprise-Level Companies – Custom workforce solutions for cost-effective outsourcing.
💡 Looking to streamline your operations and boost productivity?
Let’s talk! Connect with us today.
https://calendly.com/logan-virtual-assist/30min
