Executive Assistant with Parallegal Background - Portuguese Bilingual

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a Paralegal background to provide high-level administrative and legal support to our executive team. This role requires exceptional multitasking abilities, strong communication skills in both English and Portuguese, and a deep understanding of legal documentation, scheduling, and executive operations. The ideal candidate will serve as a key partner in maintaining efficiency, managing sensitive information, and ensuring smooth coordination across all aspects of business and legal operations.

Key Responsibilities:

• Manage executive calendars, appointments, and travel arrangements, ensuring optimal scheduling and time management.
  
• Handle confidential correspondence, including legal documents, client communications, and internal memos.
  
• Prepare, review, and organize legal contracts, agreements, and case-related files.
  
• Conduct legal research and compile findings into concise summaries or reports.
  
• Maintain and update databases, case files, and document management systems.
  
• Draft, proofread, and edit legal and business correspondence, presentations, and reports.
  
• Act as the primary liaison between executives, clients, and partners—ensuring timely and professional communication in both English and Portuguese.
  
• Coordinate meetings, prepare agendas, take minutes, and ensure follow-up on action items.
  
• Support business operations through project tracking, deadline management, and workflow optimization.
  
• Assist in billing preparation, expense tracking, and other administrative financial tasks.
  
• Anticipate executive needs and proactively resolve issues before they escalate.
  
• Uphold confidentiality and handle sensitive information with the highest degree of professionalism.

Qualifications & Skills:

• Minimum 2+ years of experience as an Executive Assistant, Legal Assistant, or Paralegal.
• Strong command of English and Portuguese (both written and verbal).
• Proficient in Google Workspace, Microsoft Office Suite, and document management tools.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong attention to detail and accuracy in all deliverables.
• Excellent interpersonal and written communication skills.
• Ability to work independently, prioritize effectively, and handle confidential matters discreetly.
• Familiarity with legal terminology, procedures, and documentation.

• Paid training
• Work from home