Executive Assistant, Optum Finance in Minnetonka, MN

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.
We are seeking a highly experienced, proactive, and detail-oriented Executive Assistant to support a team of Optum SLT Finance leaders and their direct reports, in a dynamic, fast-paced organization. This role goes far beyond traditional administrative support, requiring a strategic thinker and operational leader who can manage complex calendars, orchestrate high-impact meetings and events, and serve as a trusted liaison across internal and external stakeholders.
The role is based in Minnetonka, Minnesota, working in a hybrid model defined as four days per week in the office.
Primary Responsibilities:
Calendar & Event Management

• Serve as a strategic gatekeeper to the SLTs' complex calendars, ensuring alignment with top priorities and maximum value from engagements, by continuously evaluating and optimizing the scheduling for efficiency and impact
• Manage the leaders' internal and external commitments
• Participate in the planning and execution of major events in partnership with other stakeholders including town halls, earnings, board, QBRs, MBRs, forecast reviews, and staff meetings.

Travel & Expense Management

• Plan and coordinate travel
• Manage expense reporting and approvals for the team of SLT leaders

Email & Workflow Management

• Monitor and manage leaders' inbox to ensure timely responses to critical matters
• Maintain discretion and professionalism in handling confidential information
• Systems & Approvals Oversight including manage approval workflows including Ariba, invoices, requisitions, and company-paid mobile requests

Other Support

• Coordinate and pick up lunch orders as needed
• Provide beverages and refreshments to ensure a comfortable and efficient work environment
• Proactively manage time and logistics to create space in the executive's schedule for high-priority tasks
• Business Segment Liaison duties coordinating office moves including hardware and software requisitions, new hire onboarding, etc.

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:

• 5+ years of executive assistant administrative experience supporting C-level executives in a fast-paced, highly matrixed, high-growth environment
• Experience coordinating office moves including hardware and software requisitions, travel arrangements, submitting expenses, new hire onboarding and other office management responsibilities
• Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail
• Experience arranging Microsoft Teams Meetings (in person and virtual)
• Proficiency in Microsoft Office Suite, collaboration tools, and enterprise systems (e.g., Ariba, Concur)
• Demonstrated exceptional organizational, communication, and interpersonal skills
• Proven experience managing complex calendars, high-stakes meetings, and confidential information
• Reside within commuting distance to Minnetonka, MN

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.41 to $41.83 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.